Executive Assistant

We are looking for an Executive Assistant to join our team on a Contract basis in Long Beach, California. In this role, you will provide high-level administrative support, including managing schedules, organizing travel, and ensuring smooth day-to-day operations for executives. This position requires excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:

• Manage executive calendars, ensuring all appointments, meetings, and events are scheduled and updated efficiently.

Background in logistics and/or trucking industry

• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.

• Organize and prepare materials for executive meetings, ensuring all necessary documents and information are available.

• Act as a point of contact for internal and external stakeholders, maintaining clear and effective communication at all times.

• Handle confidential information with discretion and maintain a high level of professionalism.

• Assist with logistics and administrative tasks to support the smooth operation of the executive team.

• Monitor emails and correspondence, prioritizing and responding on behalf of executives when appropriate.

• Prepare reports, presentations, and other documents as needed to support executive decision-making.

• Collaborate with other departments to ensure alignment and effective communication across the organization.

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong skills in calendar management, with the ability to prioritize and organize schedules effectively.
• Proficiency in coordinating and booking travel arrangements, including flights, hotels, and transportation.
• Exceptional organizational and time-management skills, with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills, with a detail-oriented approach.
• Experience in logistics or the trucking industry is preferred but not required.
• High level of discretion and ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite and other productivity tools.
TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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