Event Planner/Coordinator

We are looking for an experienced Event Planner/Coordinator to join our team in Orlando, Florida. In this role, you will oversee the planning and execution of events ranging from conventions to conferences, ensuring seamless logistics and a memorable experience for attendees. The ideal candidate will bring creativity, strong organizational skills, and expertise in managing vendors and budgets.

Responsibilities:
• Plan and oversee multiple events at different stages of development, ensuring all timelines are met.
• Conduct research to identify suitable venues, vendors, and event concepts, securing necessary contracts and documentation.
• Manage the logistics of live, hybrid, and virtual events, including venue selection, vendor coordination, and scheduling.
• Collaborate with internal teams to define event objectives, attendee lists, and required materials.
• Build and maintain relationships with suppliers, sponsors, and performers to ensure high-quality execution.
• Monitor production schedules and ensure deliverables are completed on time.
• Prepare and distribute event materials, such as agendas, presentations, and promotional items, while ensuring adequate supplies are onsite.
• Track budgets, reconcile expenses, and provide financial oversight for all events.
• Provide onsite and virtual support during events, including setup, guest experience management, and post-event teardown.
• Evaluate event performance, gather participant feedback, and compile reports on outcomes.
• At least five years of experience in event planning and coordination for conventions, conferences, or large-scale events.
• Proven experience in vendor management, including sourcing and negotiating contracts.
• Proficiency in Microsoft Office Suite.
• Exceptional organizational and time management skills, with the ability to handle multiple complex projects simultaneously.
• Strong attention to detail and problem-solving abilities to address challenges effectively.
• Ability to perform well under pressure and adapt to changing circumstances.
• Excellent interpersonal skills to identify client needs and provide creative solutions.
• Willingness to travel extensively and manage transportation logistics as needed.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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