Bilingual Administrative Assistant (English/Spanish)

We are looking for a bilingual Administrative Assistant fluent in both English and Spanish to join our team in Guilderland, New York. This Temp-to-Permanent position offers an opportunity to showcase your organizational, administrative, and communication skills in a dynamic office environment. The role requires a proactive approach to managing daily tasks and ensuring smooth operations.

Responsibilities:

• Perform accurate data entry and maintain organized digital filing systems.

• Scan and process documents efficiently while assisting with light banking tasks, such as check cashing.

• Support timekeeping and invoicing processes to ensure timely and precise records.

• Coordinate with internal teams and external partners to facilitate seamless communication and project execution.

• Organize meetings, schedules, and appointments to optimize workflow.

• Utilize Microsoft Office Suite, including Excel, Outlook, and SharePoint, for administrative tasks and reporting.

• Manage payment processing and handle QuickBooks-related tasks as required.

• Leverage bilingual skills in English and Spanish to communicate effectively with diverse clients and team members.

• Conduct receptionist duties, such as greeting visitors and managing phone calls.

• Ensure adherence to organizational processes and maintain a high level of attention to detail in all tasks.

• Fluency in both Spanish and English is essential for effective communication.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and SharePoint.
• Familiarity with QuickBooks, Zoom, and general office software.
• Strong organizational skills and meticulous attention to detail.
• Ability to work independently while managing multiple tasks efficiently.
• Previous experience in administrative assistance or office management.
• Excellent timekeeping and document management capabilities.
• Strong interpersonal skills to collaborate with team members and external partners.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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