Administrative Program Coordinator

We are looking for a detail-oriented Administrative Program Coordinator to join our team located in the Greater Philadelphia Region. In this long-term Administrative Program Coordinator contract position, you will play a vital role in managing daily operations and ensuring the smooth execution of administrative tasks. The ideal Administrative Program Coordinator candidate will demonstrate exceptional organizational skills, maintain confidentiality, and thrive in a fast-paced environment.

What you get to do every single day:

• Process a high volume of student document requests, including Letters of Good Standing and Certificates of Malpractice, while ensuring compliance with partner institution standards.

• Assist in completing elective student applications during peak periods, managing over 150 applications efficiently.

• Coordinate the evaluation process by capturing and inputting student evaluations into designated systems.

• Provide support for exam proctoring and ensure smooth execution of testing procedures.

• Prepare and distribute monthly student rosters to affiliated institutions in a timely manner.

• Manage operations of student application platforms, creating resources to assist students in navigating systems and program logistics.

• Monitor daily submissions on application platforms, address incomplete portfolios, and verify student credentials.

• Facilitate the distribution of essential student documents, including health records, insurance forms, and credentials, to relevant organizations and supervisors.

• Draft and oversee correspondence, reports, memoranda, and technical materials, including composing letters and managing mail routing.

• Perform additional administrative duties as assigned to support program operations.

Other requirements for the Administrative Program Coordinator position include and are not limited to:

• Demonstrated experience in a high-demand administrative role, showcasing excellent organizational and multitasking abilities.

• Proficiency in Microsoft Suite and Google Workspace to manage tasks and communications effectively.

• Familiarity with platforms such as Banner, Blackboard, and E-Value is preferred but not required.

• Strong skills in calendar management, scheduling, and project coordination.

• Ability to handle sensitive information with discretion and maintain strict confidentiality.

• Exceptional communication skills, both written and verbal, to interact with stakeholders and students.

• Proven ability to work independently and collaboratively in a fast-paced environment.

• Experience in answering inbound calls and providing administrative assistance to support program needs.

Interested candidates should reach out to Hayley Master at 215.568.4580 and reference JO# 03720-0013288323

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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