What are the responsibilities and job description for the Administrative Assistant for Accounting Department position at Robert Half?
Job Description
Job Description
We are in search of an Administrative Assistant to support the accounting department of a private equity firm near Beverly Hills. As an Administrative Assistant, you'll be expected to efficiently handle administrative tasks, resolve inquiries, and manage customer interactions. This is an onsite position, and this firm offers excellent stability once hired full time.
Responsibilities :
- Efficiently manage phone line for the accounting department
- Regularly perform administrative tasks such as filing, copying, and scanning
- Prepare, manage, and distribute emails, invoices, reports, and other correspondences
- Create and maintain both electronic and physical filing systems
- Update spreadsheets / data for tracking projects
- Handle light accounts payable processing
- Perform bank reconciliations
- Manage data entry for expense reports
- Distribute and collate mail
- Assist with year-end tax data entry / processing.
- Proficiency in answering inbound calls, handling customer inquiries in a detail oriented manner
- Strong customer service skills, ability to solve problems and address customer needs effectively
- Experience with data entry, ensuring accuracy and attention to detail
- Ability to handle email correspondence, responding promptly and detail oriented to internal and external communications
- Experience with both inbound and outbound calls, demonstrating excellent communication skills
- Proficiency in Microsoft Excel, able to create and manage spreadsheets efficiently
- Experience with Microsoft Outlook, capable of managing emails, appointments, contacts, and tasks effectively
- Knowledge of Microsoft PowerPoint, able to create and edit detail oriented presentations
- Proficiency in Microsoft Word, capable of creating, editing, and formatting documents
- Ability to schedule appointments, manage calendars, and coordinate meetings effectively
