Administrative Assistant 4

We are looking for an Administrative Assistant to join our team in Irvine, California. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks, including scheduling, client communication, and document management. This is a long-term contract position, offering an excellent opportunity for growth within a collaborative and dynamic environment.

Responsibilities:

• Manage scheduling and calendaring for internal and external meetings.

• Communicate with clients effectively via email, phone, and other channels.

• Generate and distribute insurance certificates accurately and efficiently.

• Perform general office tasks, including data entry and document organization.

• Handle inbound and outbound calls with a focus on excellent customer service.

• Maintain detailed records and ensure all documentation is up-to-date and error-free.

• Utilize software tools such as Microsoft Office Suite, Sage 100, and Greenline to complete daily tasks.

• Coordinate appointments and ensure timely communication with stakeholders.

• Assist in maintaining a business casual office environment by adhering to appropriate dress standards.

• Exceptional communication skills, both written and verbal.

• High attention to detail with the ability to ensure accuracy in all tasks.

• Strong attendance record and reliability in fulfilling responsibilities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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