Accounting Assistant / Accounts Payable Associate

We are looking for a detail-oriented accounting professional to join our team in Carmel, Indiana. In this role, you will be responsible for managing and processing invoices, payments, and account reconciliations to ensure accuracy and compliance with company standards. This position is ideal for someone who thrives in a fast-paced environment and enjoys collaborating with vendors and internal teams.

Responsibilities:

• Review and validate invoices and payment requests to ensure accuracy and compliance.

• Organize, code, and match invoices prior to processing.

• Input and upload invoices into the accounting system efficiently.

• Prepare and execute electronic transfers, payments, and check runs for multiple locations.

• Post transactions to general ledger accounts and reconcile cash accounts.

• Issue manual checks when necessary and coordinate vendor remittances for mailing.

• Handle timely payments for loans and real estate taxes.

• Investigate and resolve invoice discrepancies, ensuring accurate records.

• Maintain and update vendor files while managing correspondence with vendors and site employees.

• Reconcile monthly bank statements and general ledger accounts to ensure accuracy.

• Proven experience in accounts payable, including invoice processing and payment preparation.
• Proficiency in accounting software such as Oracle, QuickBooks, and SAP.
• Strong knowledge of Microsoft Excel for data entry and reconciliation tasks.
• Ability to perform account reconciliations and resolve discrepancies effectively.
• Skilled in managing check runs and coding invoices accurately.
• Familiarity with cash management processes and general ledger posting.
• Excellent organizational skills and attention to detail in maintaining vendor files.
• Strong communication abilities for vendor correspondence and team collaboration.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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