Facilities and Safety Manager

The Robert C. Byrd Clinic, on the campus of the West Virginia School of Osteopathic Medicine, is seeking a full-time Facilities and Safety Manager. 

Position Summary:

The Facilities and Safety Manager is responsible for ensuring the safety, functionality, and cleanliness of all facilities while leading the organization’s emergency management program. This role develops, implements, and oversees emergency preparedness plans, maintains compliance with safety regulations, and manages vendor relationships that support the clinic’s physical environment. The Facilities and Safety Manager works closely with leadership and staff to create a secure, well-maintained, and efficient setting that supports patient care and organizational objectives.

Requirements:

• Bachelor’s degree in business administration, facilities management, emergency management, or a related field (preferred).
• At least three years of experience in facilities management, emergency preparedness, operations, or a related role.
• Demonstrated experience leading emergency response programs and ensuring compliance with regulatory requirements.
• Experience coordinating vendors, facility contracts, and support services.
• Strong knowledge of emergency preparedness, crisis management, and safety regulations.
• Proven ability to develop and implement safety protocols and conduct training.
• Experience managing vendor contracts and facility services.
• Strong organizational and problem-solving skills with attention to detail.
• Excellent written and verbal communication skills, with the ability to train and guide staff during emergency situations.
• Ability to handle confidential information with discretion and professionalism.

Job Responsibilities:

• Lead the clinic’s emergency management program, including disaster preparedness, emergency response, and crisis management planning.
• Ensure compliance with local, state, and federal regulations for emergency preparedness; collaborate with local agencies on community drills, inspections, and safety protocols.
• Conduct risk assessments and develop after-action reviews following incidents or drills. 
• Develop and deliver staff training on emergency procedures; act as the lead during emergency response situations.
• Monitor and maintain facility safety, cleanliness, and functionality to support patient care and operations.
• Oversee the production and maintenance of all clinic directional and safety signage.
• Manage vendor relationships, including cleaning services and other facility-related contractors, to ensure quality and cost-effective service.
• Support space planning, office/clinical layout adjustments, office moves, and minor renovation projects. 
• Ensure compliance with OSHA, CMS, and other applicable safety and facility regulations.
• Maintain required documentation for inspections, certifications, and audits.
• Conduct regular safety rounds and risk assessments to identify hazards and implement corrective actions.
• Perform and document biomedical equipment inspections in accordance with regulatory standards. 
• Lead the clinic’s Safety Committee.
• Develop and update facility-related policies and procedures in alignment with healthcare regulations, including the clinic’s emergency operations plan. 
• Support regulatory survey readiness by ensuring facilities and safety programs meet standards.
• Perform other duties as assigned

Benefits:

• Comprehensive benefits package including health, dental, vision, life insurance, employer-paid long-term disability, and retirement savings plan with a 6% company match
• Paid vacation, sick leave, and holidays
• Qualifying employment for the Public Service Loan Forgiveness (PSLF) Program
• On-campus workout facility that features a regulation basketball court, cardiovascular machines, resistance machines, weights, lockers, and shower facilities
• Cell phone service discounts 
• Collegial team-based work environment
• Opportunity for a balanced professional and personal life

All employees are required to adhere to RCBC’s high standards of customer service excellence. 

Disclaimer: 

Job descriptions are not intended and do not create employment contracts. RCBC maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. All job descriptions have been reviewed in an attempt to illustrate the jobs functions and basic duties, in addition to ‘peripheral tasks’ or that could generally be considered ‘other duties as assigned.’ In no instance, however, should the duties, responsibilities and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, experiences, qualifications, knowledge, skills and abilities have been determined to illustrate the minimal standards required to successfully perform the position.

About Us: 

The Robert C. Byrd Clinic (RCBC) is a Rural Health Clinic accredited by the NCQA as a Patient-Centered Medical Home - Level 3. RCBC, located in historic Lewisburg, WV, offers Quality Healthcare...Close to Home.

We are located on the campus of the West Virginia School of Osteopathic Medicine (WVSOM). As a comprehensive not-for-profit health care organization, we are committed to providing quality primary health care to the residents of the greater Greenbrier Valley and surrounding areas. In addition to serving the local communities, RCBC serves as a primary clinical training site for WVSOM students, interns, and residents. We offer a wide range of primary care services, including medical acupuncture, diabetic education, acute care, family medicine, psychology, internal medicine, osteopathic manipulative medicine, pediatric medicine, proctology, mental health, and radiology.

Employment at RCBC is contingent upon the timely and successful completion of a post-offer drug screen, U.S. Citizenship and Immigration Service’s I-9 form, and background investigation including but not limited to whether you have been sanctioned or excluded from participating in any Medicare, Medicaid, or other government-funded programs. 

RCBC is an Equal Opportunity Employer.