Special Events Assistant- Illuminights

GENERAL DESCRIPTION

ESSENTIAL JOB FUNCTIONS

~Assists in implementation of special event programs to include planning, purchasing of supplies, maintaining inventory, and on-site event support.
~Assists in the promotion and marketing of special events.
~Maintains databases to include: event marketing and promotion outlets, individual event participants/committees, sponsors, community partners and other databases as needed.
~Provide excellent customer service to attendees, vendors, and stakeholders.
~Take registrations, collect fees and maintain budget records. Must be able to use computer registration and reservation systems as well as possess skills with a strong knowledge of various computer programs/functions.
~Produce event recap reports for each event as appropriate and lend additional administrative support as directed.
~Must be available to work a flexible schedule including nights, weekends, and holidays if needed.

Non-Essential Job Functions:
~Performs a variety of routine clerical tasks and/or administrative duties as needed.
~Drive a truck or other county vehicle as needed.
~Pursue professional development opportunities such as seminars, conference, or training programs, etc.

REQUIREMENTS/PREFERENCES

Education:
Required: High school diploma or equivalent supplemented by at least six (6) months of college level coursework or equivalent training in Tourism and Hospitality, Communications, Physical Education, Recreation, Sociology, Child Care or related field.

Experience:
Required: Some experience working in the community.

Certifications/Licenses:
Valid Virginia driver’s license with good driving record.

Knowledge, Skills and Abilities:
Knowledge of accepted recreational practices and principles, and of various computer software.
Ability to develop and maintain effective working relationships with co-workers and event participants. Ability to work a flexible schedule.

Supervisory Responsibilities:
None

Additional Requirements:
Subject to a complete criminal history and Child Protective Services background search with acceptable results. Following a conditional offer of employment, must pass a post offer physical examination. Must also be able to perform the job as described in the Physical and Environmental Demands section of this job description.