Administrative Support Specialist

Company Profile:

Established in 1980, the beliefs of Roesling Nakamura Terada Architects, Inc. (RNT) are firmly rooted in creating meaningful and sustainable environments. With a team of 45-50 design professionals and support staff in our San Diego, Ventura and San Luis Obispo offices, we provide a rational method to problem solving with artistic vision. RNT employs a team-focused, collaborative office culture that welcomes new ideas and friendly personalities.

We are currently looking for an Administrative Support to assist in day-to-day office operations and to support our ongoing administrative firm needs. The successful candidate will be a motivated, positive, upbeat, detail-oriented individual who appreciates the importance of the multi-tasking nature of an administration role and the significance of being a team player in a successful business.

Are you looking to grow within a people-centric, fast-growing company? Do you thrive on taking initiative and spreading positive vibes? If so, our RNT San Diego Office is the perfect place for you! Join us and become a key part of our dynamic team.

Qualifications:

• High school diploma, (GED) or equivalent combination of relevant education, training and experience.
• A minimum of 2 years’ experience in Administrative Support duties is strongly preferred.
• Proficient and advanced skills with Microsoft Office Suite365 software, and virtual meeting platforms such as Zoom. Willingness to learn and implement new technologies as needed.
• Excellent verbal and written communication skills.
• Advanced organizational skills with high attention to detail and excellent customer service.
• Must be self-directed with the ability to work independently and prioritize multiple tasks.
• Ability to consistently meet deadlines and work under pressure with shifting priorities.
• Proficient skills and ability to work with a diverse work group and individuals at all staff levels; ability to maintain diplomatic and respectful interactions.
• Must be able to work in a team environment; demonstrate a strong work ethic and collaborative approach with respect to duties and assigned tasks.
•  Must maintain confidentiality and use discretion when dealing with sensitive issues and information.
• This is a 40-hour per week, in-office, non-exempt position.

Essential Duties & Responsibilities:

• Greet and assist clients, guests, and employees with a professional and welcoming presence at the front desk
• Manage incoming calls by answering, screening, and routing them to the appropriate staff members
• Coordinate meetings and office events by scheduling calendars, reserving conference rooms, sending invitations, arranging catering, and assisting with setup and cleanup
• Process and distribute incoming and outgoing mail, packages, and deliveries
• Perform data entry and maintain accurate administrative records and databases. Experience with Deltek Vantagepoint is a plus!
• Monitor and replenish office supplies and weekly kitchen/snack inventory
• Maintain organization and cleanliness of the office kitchen and shared spaces
• Coordinate office equipment maintenance, including scheduling service calls, ordering supplies, and basic troubleshooting
• Oversee company vehicles including reservation schedules, maintenance and service appointments.
• Prepare, proofread, and finalize correspondence, reports, memos, and other administrative documents
• Provide administrative support to office leadership and project teams as needed
• Assist with additional administrative tasks as assigned or requested by the Office Manager, Admin Leaders, and other HR/Accounting related tasks.

Physical Demands

• This role requires prolonged sitting with frequent standing, bending, and lifting. Must be able to periodically use step ladder, bend, reach and lift or move objects up to 25lbs.

What We Offer Employees

• Competitive base salary with bonus opportunities
• Comprehensive medical, dental, and vision insurance, with FSA and HSA participation options
• Employer-paid disability insurance coverage
• 401(k) retirement plan with 100% employee vesting
• 11 paid holidays annually

EEO Statement: Roesling Nakamura Terada Architects, Inc. is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above items listed.

Pay: From $24.00/hour

Job description:

Location: Downtown San Diego, CA

Job Type: Full-Time. Monday – Thursday 7:30am-5:30pm, Friday 7:30am-11:30am; 40 hours minimum per week

To Apply: Please send a resume via email to Rebecca Brandt at RBrandt@rntarchitects.com. Please indicate the position for which you are applying and include a brief introduction to yourself. We look forward to hearing from you!