Purchasing & Proposal Data Specialist (Defense Contracting)

 Purchasing & Proposal Data Specialist (Defense Contracting)

Department: Accounting

Location: Littleton, CO

U.S. Citizenship Required for this Position: Yes

Clearance Level Must Currently Possess or be Able to Obtain: Secret

Travel: Yes

Schedule: Full Time

Description of Business Environment:

Peace is often associated with passivity. At Rocky Mountain Scientific Laboratory, we associate peace with strength, courage, and action. We know that enabling peace to prevail is not for the faint of heart, which is why we built our company foundation on the core values of Integrity, Quality, Mission-Driven, and Grit. We pride ourselves on providing unequaled services and technologies in the field of applied energetics to our customers. Our experts possess extensive knowledge and capability in energetic materials and military systems enabling them to offer analytical characterization, modeling & simulation, design, system integration, prototyping, test engineering, and proof-of-concept production services covering a wide range of applications. Our strengths lie in our ability and relentless determination to get the job done quickly and affordably.

RMSL is an Equal Employment Opportunity (EEO), Affirmative Action employer and welcomes all qualified applicants.  All qualified applicants will receive fair and impartial consideration for employment without regard to race, color, religion, sex, age, disability, veteran status, national origin or other legally protected status.  An applicant with a disability or a disabled veteran can request reasonable accommodation to apply for one of our positions. The specialized staff at RMSL combines their exceptional knowledge with a passion for excellence.

Specific Job Description:

We are seeking a Purchasing & Proposal Data Specialist to manage our procurement lifecycle and maintain a high-integrity database for bids and proposals. You will ensure all purchasing activities comply with FAR/DFARS standards and maintain the rigorous documentation required for Contractor Purchasing System Reviews (CPSR). This role is vital for streamlining our bid responses by providing accurate, historical pricing and vendor performance data.

Duties Include:

• Compliant Procurement: Execute pre-award and post-award acquisition functions, ensuring all purchase orders (POs) include required flowdown clauses from prime contracts.
• Conduct cost and price analysis to ensure "fair and reasonable" pricing as required by the Truth in Negotiations Act (TINA).
• Maintain auditable procurement files that support vendor selection and price reasonableness.
• Bid & Proposal Data Management:
• Maintain a centralized database of materials, services, and historical bid data to support the Proposal Manager during RFP responses.
• Ensure all vendor data (e.g., SAM.gov registration, debarment status, and insurance) is current and compliant.
• Perform market research to identify Buy American Act (BAA) compliant sources for critical components.
• Supplier & System Administration:
• Manage relationships with suppliers, monitoring their performance and technical capabilities for future projects.
• Prepare for and support DCMA audits by ensuring the internal purchasing system meets all 24 CPSR criteria.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Finance, or Supply Chain is required.
• 3–5 years in procurement, purchasing, contract administration, or a related administrative role.
• Analytical Thinking: Ability to analyze price proposals and financial reports to determine reasonable market pricing.
• Software Proficiency: Strong skills in Microsoft Excel (data tracking, formulas) and experience with database or ERP software
• Communication: Exceptional negotiation and interpersonal skills to manage vendor relationships and collaborate with internal teams.

Benefits:

• Medical, Dental, Vision, and Disability insurance
• 401(k) with company match
• PTO
• Flexible schedule
• Professional development
• Annual profit-sharing bonus potential

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Salary : $75,000 - $95,000