What are the responsibilities and job description for the Operations Assistant position at RM Mechanical Inc?
About the Position
RM Mechanical is hiring an Operations Assistant to support Wet Mechanical Operations.
This position involves heavy Excel and AI work, preparing reports and meeting materials, tracking deadlines, organizing information, and helping coordinate and conduct initial candidate interviews.
We need someone who thorough in their work, asks useful questions, and follows assignments through to completion. You should be comfortable working with information from several sources, identifying what does not match, and explaining what needs attention.
What You Will Do
- Compare employee, manpower, project, and other reference lists in Excel. Identify missing information, mismatches, and possible duplicates.
- Build and maintain spreadsheets using formulas, lookups, sorting, filtering, and conditional formatting.
- Prepare information and exception reports for review by operations leadership and project teams.
- Collect project updates and assemble forecast packages, Excel reports, and PowerPoint presentations.
- Track meeting action items, required reports, training completion, and evaluation responses. Follow up on missing information and approaching deadlines.
- Turn notes and instructions into clear emails, meeting summaries, procedures, and checklists.
- Keep electronic files, templates, and document versions organized and easy to find.
- Coordinate interviews and conduct initial candidate interviews using RM’s approved position-specific scorecards. Ask follow-up questions and record factual notes that support the ratings.
- Learn and use established software tools and workflows, including AI tools where appropriate. Verify the results before using or distributing the information.
Skills We Are Looking For
- Practical Excel ability. You can compare two lists, use or adapt formulas, work with lookups, and check whether the results are correct.
- Critical thinking. You notice discrepancies, investigate the source information, and ask for clarification when something is missing or unclear.
- Organization and follow-through. You can manage several assignments, track commitments, meet deadlines, and communicate when something needs attention.
- Clear communication. You can write a useful email, summarize a discussion, and explain how you completed and checked an assignment.
- Strong everyday computer skills. You are comfortable working with Word, PowerPoint, Outlook, Teams, PDFs, and shared files.
- Willingness to learn. You can follow an established process, learn unfamiliar software, and explain work prepared with help from AI or other tools.
- Discretion. You handle employee, candidate, and project information professionally.
Helpful Experience
Experience in construction administration, project support, operations support, or a similar role is helpful.
Experience with SharePoint, Powerpoint, Excel including macros and AI prompt development is required.
Microsoft Forms, Power BI, Power Automate are helpful.
Work Environment and Compensation Package:
- No work-from-home option available.
Compensation:
- Salary range of $55,000 to $65,000 depending on experience (DOE).
- Overtime-exempt classification.
- Competitive benefits package including PTO, 401k with employer match, fully paid medical and dental insurance, education reimbursement, and discretionary bonuses based on performance.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
Ability to Relocate:
- Boise, ID 83709: Relocate before starting work (Required)
Work Location: In person
Salary : $55,000 - $65,000