Payroll Analyst

Entry-Level Payroll Analyst — Job Description

Location - Florida, USA

Job type- Fulltime Benefits

An Entry-Level Payroll Analyst supports payroll operations by reviewing employee payroll data, validating time and attendance records, assisting with payroll processing, resolving discrepancies, and maintaining accurate payroll documentation. The role works closely with HR, Finance, Accounting, and Payroll teams to ensure employees are paid accurately and on time.

Key Responsibilities

• Assist with weekly, biweekly, or monthly payroll processing for employees while ensuring accuracy and timely completion.
• Review employee timesheets, attendance, overtime, bonuses, deductions, and payroll adjustments before payroll processing.
• Perform payroll data validation and reconciliation to identify missing, duplicate, or incorrect transactions.
• Maintain employee payroll information, including new hires, terminations, salary changes, direct deposits, and tax-related updates.
• Use Microsoft Excel functions such as PivotTables, XLOOKUP/VLOOKUP, SUMIFS, and basic formulas to analyze and reconcile payroll data.
• Support payroll processing using systems such as ADP, Workday, UKG, SAP SuccessFactors, or Oracle HCM.
• Assist with reviewing payroll taxes, benefits deductions, garnishments, and other employee deductions.
• Support month-end and year-end payroll reconciliation and preparation of payroll reports.
• Maintain payroll records and supporting documentation according to company policies and data confidentiality requirements.
• Prepare recurring reports related to payroll expenses, headcount, overtime, deductions, and employee compensation.
• Follow established payroll procedures, internal controls, and applicable federal, state, and local payroll regulations.

Required Skills

Payroll: Payroll Processing, Payroll Reconciliation, Time & Attendance, Payroll Adjustments, Deductions, Employee Records

Excel & Reporting: Microsoft Excel, PivotTables, XLOOKUP/VLOOKUP, SUMIFS, Data Validation, Basic Reporting

Payroll/HR Systems: ADP, Workday, UKG, SAP SuccessFactors, Oracle HCM, or similar systems

Finance & Accounting: Basic Accounting, General Ledger understanding, Payroll Expenses, Reconciliation

Professional Skills: Attention to Detail, Analytical Skills, Problem Solving, Confidentiality, Communication, Time Management

Education Requirements

• Bachelor’s degree in accounting, Finance, Business Administration, Human Resources, Commerce, or a related field is preferred.
• Candidates with an Associate degree plus relevant payroll, accounting, HR, or finance experience may also be considered.