What are the responsibilities and job description for the Administrative Assistant Remote position at RivSec Security Services?
Job Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently. This role is crucial in supporting daily operations, providing exceptional customer service, and ensuring the smooth functioning of our office environment. The Administrative Assistant will handle various administrative duties, including managing communications, maintaining records, and assisting with office management tasks.
Responsibilities
- Manage front desk operations, including greeting visitors and handling inquiries.
- Operate multi-line phone systems to manage incoming calls professionally and efficiently.
- Scheduling employees and onboard new hires for pay
- Provide excellent customer support by addressing client needs and inquiries promptly.
- Perform data entry tasks accurately and maintain organized filing systems.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheets, and presentations.
- Conduct proofreading of documents to ensure accuracy and professionalism.
- Support bookkeeping activities as needed, including basic accounting tasks using QuickBooks.
Qualifications
- Proven experience in an administrative role or similar position is preferred.
- Strong computer skills with proficiency in Microsoft Office and Google Workspace applications.
- Scheduling weekly and boarding new hires for pay
- Familiarity with QuickBooks for bookkeeping tasks is a plus.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong typing skills with attention to detail for accurate data entry.
- Bilingual candidates are encouraged to apply for enhanced communication capabilities.
- Demonstrated customer service experience with a focus on phone etiquette and client relations.
- Ability to manage time effectively while handling multiple responsibilities in a fast-paced environment.
- Previous clerical experience is beneficial for understanding office dynamics. Join our team as an Administrative Assistant where your contributions will be valued, and you will play a key role in creating a positive work environment!
Job Type: Part-time
Pay: $15.45 - $20.00 per hour
Expected hours: 5 – 20 per week
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Glendale, AZ 85304
Salary : $15 - $20