Part-time Personal Assistant in The Woodlands, TX

Part-time Personal Assistant in The Woodlands, TX

Household Management & Occasional Nanny duties

Our client in The Woodlands, TX, is seeking to build a stable, professional, long-term household support system consisting of two complementary roles: Part-time Personal Assistant / Household Manager and Part-time Nanny / Family Assistant. The client is intentionally building a household operating system designed to create stability for the children and continuity for the household. The Nanny / Family Assistant will act as primary childcare lead for a 3-year-old, 8-year-old, and 13-year-old, and the Personal Assistant/Household Manager must be available to step in when they are not available.

While many households attempt to combine childcare, household management, scheduling, logistics, vendor coordination, and administrative support into a single position, this client is intentionally building a two-role system. Nanny / Family Assistant= Primary Childcare Lead and Personal Assistant / Household Manager = Operational Backbone & Continuity Layer. The goal is long-term stability with no single point of failure.

If one role becomes unavailable, household operations and childcare continuity remain intact. The objective is to eliminate single points of failure and create stability for the children.

Household Overview:

Three children ages 13 (boy), 8 (girl), and 3 (boy). The 13 year old child is autistic and benefits from structure, emotional regulation support, and ABA coordination. He’s minimally verbal and highly routine-driven. The household operates on an alternating-week parenting schedule. Grandmother lives next door and is part of the family ecosystem. There are no pets.

Housekeeping comes every other week, and there are landscapers and pool vendors who also visit the property.

Household Philosophy:

The household functions best when it is structured, predictable, calm, organized, accountable, emotionally mature, and low drama. Long-term fit is prioritized over speed.

Schedule:

· Part-time flexible 15 to 20 hour weekly schedule

· If stepping in for the Nanny, schedule is afternoon, and evening focused week on, week off Monday to Friday with occasional overnights

· Flexibility to assist with morning school drop-offs is a plus

Alternating-Week Household Structure

Custody weeks focus on childcare execution, transportation, homework support, activity management, and routines. Non-custody weeks focus on household management, scheduling, vendor coordination, organization, administrative support, and remote household management tasks.

Household systems & Tools

Core systems include a shared parenting calendar, communication protocols, transportation planning, ABA coordination, vendor management, maintenance coordination, and household security procedures. The shared parenting calendar serves as the primary source of truth for custody schedules, activities, appointments, travel, and logistics.

Primary Personal Assistant & Household Management responsibilities:

· Vendor management

· Scheduling, calendar coordination

· Household organization

· Inventory management throughout the household

· Drycleaning

· Grocery shopping and restocking inventory

· Errands

· Drive client’s mother who lives on the property to appointments

· Handle returns

· Mail and package management

· Maintenance oversight

· Administrative support

· Support when the client is traveling

· Continuity coverage when needed – stepping in when the primary childcare lead/Nanny is not available

Occasional Childcare related responsibilities for continuity coverage:

· Childcare for a 3-year-old, 8-year-old, and 13-year-old with autism when the primary childcare lead/Nanny is not available

· School pickups, activity transportation

· Homework support

· Meal and snack preparation

· Organize children’s

· Bedtime routines

· Emotional regulation support and ABA coordination for 13-year-old son

· Calendar updates

· Communication with parents related to the children

· Collaboration with therapists and educators

Schools, Activities & Logistics

The children attend three separate schools requiring staggered pickups, route planning, transportation coordination, and management of overlapping obligations. Activities include tutoring, gymnastics, swimming, ABA therapy, and school events.

What Success Looks Like:

Children experience consistent routines and smooth transitions. School, tutoring, ABA sessions, and activities operate predictably. Shared calendars remain accurate. Travel creates minimal disruption. Household logistics are handled proactively. The children feel supported and secure.

Requirements:

· Experience and longevity in previous roles as a Personal Assistant, Household Manager, or Family assistant for private clients – preferably with children in the household

· Nanny experience is a plus

· Valid driver’s license and vehicle – willing to drive client’s mother, the children, and run other local errands (drive own vehicle with mileage reimbursement)

· Clean background check and safe driving record

· Verifiable professional references

· Emotional maturity, reliability, strong communication, discretion