Lead Office Administrator

ABOUT US:
Riverview Landscapes provides premier landscaping and snow services to customers who share our commitment to beautiful landscapes throughout the Northeast. Our professional crews are equipped with commercial-grade equipment and the expertise to service complex properties, while adhering to safety standards and site specifications. We approach each property with a long-term focus on enhancing value, ensuring safety, and maintaining a quality appearance year-round.

We provide long-term opportunities for skilled professionals and business owners who want to be part of a company focused on reliable service and operational excellence. If you’re ready to build a future with a company that delivers results across 5,000 properties in 6 states, we want to hear from you.

We hire experienced professionals for roles in landscape maintenance, enhancements, snow operations, and field leadership and we are looking for an Lead Office Administrator to join our team.

PAY RANGE:
$27/hour

SHIFT:
This is Monday through Friday during standard business hours.

ROLE SUMMARY:
The Lead Office Administrator is a skilled operational professional responsible for managing a broad range of administrative functions across their assigned Branch. Administrative responsibilities span Aspire, HR, accounting, customer relations, office management, and branch operations. This role requires attention to detail, cross-functional coordination, and the ability to support both colleagues and partnership teams with accuracy and professionalism.

JOB RESPONSIBILITIES:

• Receive and submit PTO requests in Inova on behalf of employees
• Ensure new hires in hourly positions complete all onboarding paperwork timely
• Liaison with partnership team members to communicate IT equipment and/or uniform needs at the Branch
• Support managers in completing documentation for new hires, terminations or compensation adjustments
• Submit payroll and benefit updates, including PAFs, to Payroll
• Assist with work authorizations (Form I-9s) and employee recordkeeping
• Assist with incident reporting (safety, compliance, workers compensation) and follow up correspondance
• Receive and distribute paper paychecks; assist with employee reimbursements and issue resolution
• Assist with additional tasks as needed for contract support, accounting, customer relations, and office adminstrative tasks

JOB QUALIFICATIONS:

• Associate degree or higher in relevant field preferred but not required
• 3 years of administrative experience, preferably in field services, landscaping, or construction
• Proficiency in Aspire or similar field operations software preferred
• Strong working knowledge of Microsoft Office Suite
• Experience with AR/AP processes and basic accounting functions
• Excellent organizational, communication, and multitasking skills
• Bilingual (English/Spanish) preferred but not require

BENEFITS:

• Paid weekly
• Health benefits including Medical, Dental, Vision
• Paid holidays and vacation
• 401(k) Retirement Savings options with a competitive company matching contribution
• Referral program
• Advancement opportunities

WHY RIVERVIEW LANDSCAPES:
Grow with Riverview Landscapes! We strive to be the best employer in the industry through growth, scale, and a relentless focus on continuous improvement. This growth funds employee development, industry leading benefits, and exceptional quality for our customers. If you'd like to grow along with us, please apply.

Riverview Landscapes is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit and business need.

Pay: $27.00 per hour

Experience:

• administration: 2 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $27