Recovery Specialist (Medication Coordinator)

Job Summary – Recovery Specialist (Medication Coordinator) Tues.- Sat. 7am to 3pm

The Recovery Specialist is responsible for assisting the Program Director, Clinical Director, and Counselor/Case Managers with the overall work by collaboratively supporting the program’s day-to-day operations.

Medication Coordinator — Job Description

Job Title

Medication Coordinator

Job Summary

The Medication Coordinator is responsible for overseeing medication management processes, ensuring accurate medication administration records, coordinating prescription refills, and supporting communication between healthcare providers, pharmacies, patients, and caregivers. This role helps maintain compliance with healthcare regulations and promotes safe, timely, and effective medication practices within the organization.

Key Responsibilities

Medication Management

• Coordinate and track medication orders, refills, and renewals
• Maintain accurate medication administration records (MARs)
• Ensure medications are stored, documented, and distributed according to regulations and company policies
• Monitor medication inventories and report shortages or discrepancies
• Assist with medication reconciliation and verification processes

Patient & Provider Coordination

• Communicate with physicians, nurses, pharmacies, and caregivers regarding medication needs
• Schedule and coordinate prescription refill requests and medication deliveries
• Educate patients or caregivers on medication schedules and documentation procedures as appropriate
• Address medication-related questions and escalate clinical concerns to licensed healthcare staff

Documentation & Compliance

• Maintain confidential patient and medication records in compliance with HIPAA and organizational policies
• Ensure compliance with federal, state, and facility medication regulations
• Assist with audits, inspections, and quality assurance reviews
• Document medication incidents, errors, or variances according to policy

Administrative Support

• Enter and update medication information in electronic health record systems
• Prepare reports related to medication usage, inventory, and compliance
• Support healthcare staff with administrative medication-related tasks
• Participate in process improvement initiatives to enhance medication safety and efficiency

Required Qualifications

• High school diploma or equivalent required; healthcare-related certification or associate degree preferred
• Experience in healthcare, pharmacy coordination, medical administration, or medication management preferred
• Knowledge of medication terminology and basic healthcare procedures
• Familiarity with electronic medical record systems and healthcare software
• Strong organizational and communication skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Attention to detail and accuracy in documentation

Preferred Qualifications

• Certification as a Medication Technician, Medical Assistant, or Pharmacy Technician
• Experience working in hospitals, assisted living facilities, behavioral health, or long-term care settings
• Knowledge of HIPAA compliance and medication safety standards
• Experience coordinating with pharmacies and insurance providers
• CPR or First Aid certification preferred in some settings

Key Skills

• Medication Coordination
• Medical Documentation
• Patient Communication
• Record Management
• Compliance Monitoring
• Inventory Tracking
• Scheduling & Organization
• Attention to Detail
• Problem Solving
• Team Collaboration

Example KPIs

• Accuracy of medication records
• Timeliness of prescription refills
• Reduction in medication discrepancies
• Compliance audit results
• Patient or caregiver satisfaction
• Medication inventory accuracy

Pay: From $20.00 per hour

Benefits:

• 401(k) 3% Match
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have experience with medical terminology and the ability to read medication orders and communicate with medical offices (e.g., Medical Assistant or pharmacy experience)?

Experience:

• Medication administration: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $20