What are the responsibilities and job description for the Administrative Assistant - PT position at River View Golf Course?
Located in the heart of Santa Ana, Riverview Golf Course is a popular public golf destination known for its outstanding value, welcoming atmosphere, and enjoyable 18-hole championship layout. Featuring mature trees, scenic water features, and well-maintained playing conditions, the course offers a fun and rewarding experience for golfers of all skill levels. With a full-service clubhouse, driving range, practice facilities, golf shop, and casual dining, Riverview Golf Course is dedicated to providing exceptional service and a quality golf experience for members of the community and visitors alike.
We are seeking a friendly, organized, and detail-oriented Administrative Assistant to support the daily operations of the course. Reporting to the General Manager, this part-time position (up to 20 hours per week) and is responsible for providing administrative, payroll, and office support while helping ensure the efficient day-to-day operation of the facility. The ideal candidate is customer-focused, dependable, and thrives in a fast-paced environment.
Essential Responsibilities
Administrative & Financial Support
- Reconcile daily sales reports and prepare bank deposits.
- Process payroll and verify employee time records.
- Distribute vendor invoices and maintain financial records.
- Order office supplies and maintain inventory within budget.
Employee & Office Support
- Assist employees with onboarding paperwork, benefits, leave requests, and general HR-related questions.
- Sort and distribute mail and correspondence.
- Maintain organized office files, personnel records, and confidential documents.
- Support the General Manager with workers' compensation administration and other special projects.
Customer Service & Compliance
- Maintain a clean, organized, and OSHA-compliant office environment.
- Provide professional and courteous service to guests, employees, and vendors.
- Represent Riverview Golf Course with integrity and professionalism.
- Attend meetings and support day-to-day operations as needed.
Qualifications:
- Minimum of two (2) years of clerical or administrative experience.
- Proficiency in Microsoft Office applications, including Word, Excel, and Access.
- Bookkeeping and/or accounting experience preferred.
All offers of employment are contingent upon successful completion of a background check, conducted in accordance with applicable laws, which may include employment and education verification and a review of criminal history where permitted by law.
Successful applicants will also be required to pass a pre-employment drug screen and provide valid documentation verifying their legal right to work in the United States.
River View Golf course is a CourseCo, Inc managed facility. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state, or local laws. The successful applicant will be required to complete pre-employment screening process and provide valid documentation proving eligibility to work in the U.S. within three days of hire.
Pay: $20.00 - $21.50 per hour
Benefits:
- Employee assistance program
- Employee discount
- Flexible schedule
- Tuition reimbursement
Work Location: In person
Salary : $20 - $22