What are the responsibilities and job description for the Office Administrator position at Rittenhouse Park Community Association?
HANDLING OF RPCA COMMUNITY ASSOCIATION Keep accurate records of phone messages and emails daily .Keep a log of your daily activities.collect checks from night boxPrepare all checks for deposit with address codes and make deposit via Panini Remote deposit - capture or regular deposit statements if Panini is not working properlyAttach checks to deposit record statements and place in file cabinets.Maintain ALL records regarding the properties in Rittenhouse ParkHOMEOWNER INTERACTIONPrepare Homeowner statements via Quick Boks andConfirm Homeowners' ownership at document request (preventing invasion of privacy laws)Maintain records of all 618 homeowners of RPCA update in Quick Books.Respond to complaints made by H/O relating to communityPrepare information to Homeowners regarding improper care of property or upkeepUpdate accounts in Quick Books for all violations for fines occur from status and condition of property. Inform ALL Home Owners of the Township's and RPCA's rule changes, and / or new rulesHANDLING OF ALL COORESPONDENCE BETWEEN ATTORNEYS, TITLE COMPANIES AND VENDORS AND BOARD OF TRUSTEESCommunicate with Attorney regarding ALL legal matters. Handling of certain inquiries. Prepare documents / files for Attorney Review and / or collections. Advise H/O of legal intentions. Handling of all Correspondence betweenRECORD KEEPINGPrepare Income / Expense record monthly. Balance of all Accounts monthly. Prepare and post Expense Report monthly. Prepare and submit for payment checks including Utilities, Insurance etc. monthly. Reconcile all bank and account records monthly. Prepare H/O Home Owner Accounts (HOA) when requested. Maintain all financial records and recordings. Perform General Accepted Accounting Principles. Perform general Bookkeeping duties. Maintain all records regarding Finances and Homes.PROPERTY MANAGEMENTRespond with physical inspections of H/O's COMPLAINT and review with Grounds Keeper process of handling. Review inspection report / complaint issues by the Township's Inspector and have Ground Keeper prepare and issue appropriate citations. Meet / speak with TWP's Inspector if situation is grave or "OUT OF HAND". Resolve without drama.
Salary : $25