Administrative Assistant I--Job ID: 4114

Job 234: Administrative Assistant I--Job ID: 4114

Due to nuclear site access/or export-controlled project requirements, this role requires Candidates must also be willing to work on W2.

We’re Hiring: Administrative Assistant – Innovation Lab & Customer Experience Center

Working Model: 100% on-site

Location: Melbourne, FL

Working Hours: 8:00 AM–5:00 PM, Monday–Friday, with flexibility

Interview Process: In-person panel interviews, multiple rounds

Bill Rate: $20/hr

Contract Duration: Approximately 12 Months (Possible extension)

Hours: 40 hours/week

About the Role

We are seeking an Administrative Assistant to support an Innovation Lab and Customer Experience Center. This role ensures a professional, welcoming, and well-organized environment for employees, customers, partners, and executive visitors while coordinating daily operations, client visits, and on-site events.

Key Responsibilities

Environment & Space Management

• Keep the Experience Center and surrounding workspaces clean, organized, and fully operational.
• Maintain collaboration areas, meeting rooms, and presentation spaces in a presentation-ready condition.
• Proactively check technical readiness, cleanliness, and supply availability.
• Track and manage equipment, presentation materials, and supplies.

Client Visits & Guest Hosting

• Serve as the primary point of contact and welcoming host for customers, partners, and executive visitors.
• Coordinate customer visit itineraries, including building access, agendas, and guidance through the facility.
• Deliver a professional and hospitable visitor experience that reflects organizational standards.

Event Management & Catering

• Plan, coordinate, and support on-site events, workshops, product showcases, and team gatherings.
• Manage catering arrangements, including vendor coordination, menu selection, setup, and cleanup.
• Collaborate with cross-functional teams to manage space reservations and prevent scheduling conflicts.

Required Qualifications & Competencies

• 2 years of experience in administrative support, office management, hospitality, or corporate event coordination.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor and strong verbal communication skills when interacting with clients and executive stakeholders.
• Proactive approach to anticipating needs, identifying operational gaps, and resolving issues before they affect visitors or employees.