What are the responsibilities and job description for the Secretary/Receptionist position at Rising Stars Studio of Dance?
Job Summary
We are seeking an energetic and highly organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. In this vital role, you will manage front desk operations, handle a variety of administrative tasks, and ensure smooth communication between clients, visitors, and team members. Your positive attitude, exceptional organizational skills, and proficiency with office technology will help create a professional and friendly environment that supports our company's success. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.
Responsibilities
- Greet visitors, clients, and vendors with professionalism and courtesy, providing excellent customer service at all times
- Manage multi-line phone systems, answer inquiries, direct calls appropriately, and maintain phone etiquette
- Handle front desk duties including scheduling appointments, managing mail, and maintaining visitor logs
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
- Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, document creation, and calendar management
- Assist with basic bookkeeping tasks using QuickBooks or similar accounting software for invoicing and expense tracking
- Support office management activities such as supply ordering, maintaining office equipment, and organizing files for easy access
Experience
- Previous office or administrative experience is required; clerical experience is highly valued
- Proven ability to manage multiple tasks efficiently in a fast-paced environment
- Strong computer literacy including proficiency in Microsoft Office applications and Google Workspace
- Excellent organizational skills with keen attention to detail in typing, proofreading, and data entry
- Bilingual skills are a plus for effective client communication in diverse settings
- Experience with front desk operations, multi-line phone systems, and customer service roles preferred
- Personal assistant or calendar management experience is advantageous for supporting executive schedules
Join us to be part of a vibrant team where your organizational talents will shine! We are committed to fostering a supportive work environment that values your contributions while offering opportunities for growth.
Pay: $15.00 - $20.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $15 - $20