What are the responsibilities and job description for the Office Assistant, Experimental and Foundation Studies position at RISD - Rhode Island School of Design?
Job Summary
Rhode Island School of Design (RISD) seeks an Office Assistant to join Experimental and Foundation Studies.
With a commitment to centering inclusivity, diversity and equity in executing key responsibilities and an understanding of RISD’s artistic curriculum and faculty figure model needs, oversee, manage, and optimize the campus wide modeling program. This position manages the student employment aspect of the Division, including, but not limited to informing students and faculty about RISD’s work study policies, processes, systems and eligibility. The Office Assistant facilitates and coordinates student hiring needs and ensures students are paid according to policies, assigned schedules and work performed. Under the direction of the Dean and/or Office Supervisor, the role evaluates and facilitates transfer credit requests. The role gathers and organizes academic data for the Dean as needed in support of scholarship award activities, the Academic Standing Committee and during the mid-semester grading period. The Office Assistant facilitates communication between the Dean and students having academic concerns.
The successful candidate will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.
Essential Functions:
- Responsible for managing and coordinating the day-to-day operations of a diverse campus wide modeling program which supports teaching and learning of an artistic curriculum. Proactively engage with faculty across various academic departments on campus to develop an understanding of curriculum plans, goals, and timelines. Translate curriculum goals into faculty/class/studio modeling needs and ensure needs are met in the most effective and efficient manner.
- Using RISD’s systems, standards and best practices, hire, train, orient and supervise figure models. Coordinate work schedules for models, based on need and model availability. Regularly meet with modeling staff at worksite locations to ensure appropriate fit, answer questions or concerns and further develop rapport and create a sense of community.
- Serve as the primary contact for and liaise with the selected staffing agency and/or RISD’s Human Resources and Payroll departments to secure and pay modeling staff. Resolve routine issues or concerns and escalate as appropriate. Simplify processes through the use of technology.
- With an understanding of RISD’s student employment program, policies and practices, engage and inform approximately 100 student employees regarding student employment eligibility, processes and payroll procedures. Collect, review and submit work authorizations and time cards in accordance with existing policies and/or approved systems. Ensure late time cards are submitted as needed. Hire, orient, manage and train approximately 100 work-study students per academic year on Experimental and Foundation Studies procedures, tools, systems and equipment. Track, monitor and reconcile schedules to the work study budget. Communicate student employment guidelines and division specific procedures to faculty and update associated documentation as needed.
- Gather and organize academic data for the Dean as needed in support of scholarship award activities, the academic standing committee and during the mid-semester grading period. Track students with academic concerns and schedule appointments with the Dean as necessary.
Additional Functions:
- Participate in a collaborative team environment and perform related assignments as requested by supervisor.
Required Knowledge/Skills/Experience
- Associates degree or equivalent combination of education and experience.
- Minimum of two years of experience in a customer service environment with preference given to candidates with experience in Higher Education.
- Excellent interpersonal and oral and written communication skills
- Demonstrated computer experience, specifically Mac, Microsoft Office products (Word & Excel) and Google (Mail, Calendar, and Drive).
- Experience with time tracking systems and calendaring systems.
- Ability to anticipate needs, interpret and prioritize requests and follow up as needed.
- Ability to manage logistics and coordinate a wide range of schedules.
- Must be detail oriented and work effectively and collaboratively with others.
- Must have the ability to work discretely with information of a confidential nature.
- Demonstrated commitment to working with a diverse population of students, instructors, and staff.
Preferred Qualifications:
- Ability to understand figure modeling in the context of an art school and to post content and information to division web page.
Union:
No
Work Schedule:
35 hours per week; 12 months per year
Employment Status:
Full-time; Non-exempt; Regular
Grade:
815NE
Work Modality
Hybrid Eligible
Documents Needed to Apply:
Resume (Required)
Cover Letter (Required)
Salary Grade Structure
Incomplete applications will not be considered. Please upload all required documents.
The successful candidate will be required to meet our pre-employment background screening requirements.
RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.
For internal use only - Job Family:
Administrative Support Services