What are the responsibilities and job description for the Imaging Specialist I position at Rio Bank?

Organization and Purpose

Rio Bank is a community bank that offers a full range of banking services, including personal and business banking, lending, mortgage and trust services. With a commitment to Honesty, Integrity and Quality Service, Rio Bank first opened its doors in McAllen, Texas in 1985. Since the beginning Rio Bank has remained true to its personalized approach to banking. We combine the financial strength of a large bank with the flexibility and personal touch of a local bank. That’s what makes Rio Bank “Your Kind of Bank. Your Kind of Banker.”

We are proud of our team and are looking for an Imaging Specialist to join us in Elsa, Texas. The ideal candidate is highly motivated, friendly, and well-organized. They have loan processing experience, possess strong customer service skills and are able to communicate well both verbally and in writing.

We'd love to get to know you. We offer competitive salary and benefits as well as professional development opportunities and a supportive work environment. Apply for our Imaging Specialist position and let's build something great together.

JOB SUMMARY

This position is responsible for managing the electronic document imaging and tracking processes within the Bank Manager Elite System “Elite”, ensuring accuracy, compliance, and efficiency in handling loan documentation for all loans.

WORK SCHEDULE

Monday- Friday, 8:30 a.m. to 5:30 p.m.

ESSENTIAL DUTIES & RESPONSIBILITIES

The duties listed below may not include all responsibilities that the person in this role may be asked to perform. Incumbent may be required to perform other related duties as assigned.

Manage and process paperless credit files by setting up new customers, including guarantors and related entities, preparing credit checklists and importing documents while tracking credit exceptions and adding ticklers.
Review and process all non-real estate secured loan documentation: Verify all executed loan documents generated in CoPilot were accurately transferred via automatic integration to Elite. Process and electronically file all internal documents (Loan Approval, Loan Worksheet, all internal documents) to Elite, while tracking all credit and collateral document ticklers.
Review and process all new real estate secured loan documentation, including scanning attorney-signed closing documents into the system. Verify, process and electronically file all internal documents to Elite, while tracking all credit and collateral documents ticklers.
Review, process and electronically file all paperwork for real estate renewed loans. Electronically Record Extensions of Real Estate Note and Lien in County in Real Estate Records and scan to Elite, while tracking all credit and collateral document ticklers.
Review and monitor New and Renewed Audit Reports to ensure that all loans booked have been imaged in Elite. Establish and manage relationships for all guarantors and related entities.
Process all incoming documents (i.e.., insurance, title policy, recorded documents, certificates of title etc.) received by interoffice or mail and electronically file document and update tickers as required in Elite.
Process all incoming documents received to clear exceptions. Verify all documents (PDF and hard copies) to see if they resolve the exception, then import or scan them to Elite and electronically store them. Once approved, update tracking ticker as required.
Image any ESB real estate loan coming due by pulling the hard copy loan file and setting up account in Elite. Process includes scanning hard copy files, tracking, electronically file documents to Elite and export any Director Documents to Elite and clear exceptions.
Maintain strict standards of confidentiality.
Maintain a strong record of good attendance and punctuality.
Perform any other duties as required or assigned.

Compliance

Abide by all rules, regulations and Bank policies and procedures.
Properly maintain records and documentation. Prepare required reports within deadlines.
Properly secure customer and bank information.
Complete required BSA/AML training and other compliance training as required.
Complete continuing education to maintain the skills and knowledge required for this role.

QUALIFICATIONS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.

Education And Experience Required

High school diploma or GED required. Associate degree preferred.
Two years banking or related experience preferred.
One year loan documentation experience preferred.

Knowledge

Working knowledge of all loan related credit and collateral documents, methods of lien perfection, identify documents that will expire and require to set up a ticker and fully understand what documents are required for every loan type.

Communication Skills

Superior customer service, interpersonal and teamwork skills required

Critical Thinking Skills

Must demonstrate a strong attention to detail, be self-motivated and a problem-solver.
Must possess strong organizational skills and the ability to complete a project from start to finish.

Required Certificates, Licenses, Registrations

Valid Driver’s License

Software Skills Required

Proficient use of Microsoft Office required.

Work Environment

This job operates in a professional office setting. This role routinely uses standard office equipment such as computers, keyboards, phones, photocopiers, and scanners.

Travel

Minimal travel to attend staff meetings and trainings on occasion

EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT

Rio Bank is an equal opportunity employer and is committed to providing equal employment opportunity for all persons regardless of race, religion, color, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status. Reasonable accommodations for an individual’s disabilities will be made for qualified applicants who are able to successfully perform the essential functions of the job with or without reasonable accommodation.

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Imaging Specialist I

What are the responsibilities and job description for the Imaging Specialist I position at Rio Bank?

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