Admin

Job Description

Job Title: Administrative Assistant - II

Our Vision: RigUp is where the best workers power the world’s most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done.

Job Description

We are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive administrative support to a department or individual. This role is ideal for an experienced professional who excels in a fast-paced environment and can manage multiple priorities while maintaining exceptional attention to detail.

The successful candidate will serve as a key support function, handling a wide range of administrative duties including typing, filing, phone management, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies, and sorting/distributing mail. This position goes beyond basic administrative tasks, requiring the ability to work on special projects that involve recording, compiling, retrieving, reporting, and analyzing information.

This senior-level position requires someone who can work with moderate direction, identify issues and problems independently, and seek assistance when needed for complex resolutions. The role includes opportunities to manage, train, and mentor other office staff, lead projects, and handle confidential and sensitive data. The nature of the work is generally focused on creating rather than maintaining, and developing rather than monitoring, making this an ideal position for a strategic thinker who can contribute to organizational efficiency and effectiveness.

Responsibilities

• Provide comprehensive administrative support to department leadership or designated individuals
• Manage complex calendaring, scheduling, and meeting coordination across multiple stakeholders
• Answer and route phone calls professionally, ensuring excellent customer service
• Create, maintain, and organize filing systems for both physical and electronic records
• Coordinate meetings and conferences, including logistics, materials preparation, and follow-up documentation
• Procure and manage office supplies, ensuring adequate inventory levels
• Sort, distribute, and manage incoming and outgoing mail and correspondence
• Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism
• Work on special projects involving data recording, compilation, retrieval, reporting, and analysis
• Handle confidential and sensitive information with discretion and professionalism
• Manage, train, and mentor other administrative staff as needed
• Lead administrative projects and initiatives to improve departmental efficiency
• Identify administrative issues and problems, seeking appropriate assistance for resolution
• Multi-task effectively while maintaining attention to detail and meeting deadlines
• Prioritize workload based on organizational needs and urgency
• Develop and implement improved administrative processes and procedures
• Serve as a liaison between department and other internal/external stakeholders
• Maintain professional communication with all levels of the organization
  
  

Skills And Qualifications

Required Qualifications:

• Proven experience as a Senior Administrative Assistant or in a similar senior-level administrative role
• Excellent verbal and written communication skills
• Proficiency with MS Office suite (Word, Excel, and PowerPoint)
• Strong email system management and correspondence skills
• Strong administrative coordination abilities
• Demonstrated customer service experience and skills
• Ability to multi-task and prioritize effectively in a fast-paced environment
• Strong organizational and time management skills
• Ability to work with moderate direction and demonstrate initiative
• Capability to identify issues and problems independently
• Experience handling confidential and sensitive information
• Proven ability to create and develop processes rather than simply maintain existing systems
  
  

Preferred Qualifications

• Advanced Excel proficiency (pivot tables, formulas, data analysis, reporting)
• Experience in the oil and gas industry
• Experience managing, training, and mentoring other administrative staff
• Project leadership experience
• Experience with data analysis and reporting
  
  

Core Competencies

• Administrative Coordination
• Document Preparation and Management
• Calendar and Schedule Management
• Meeting and Conference Coordination
• Record Keeping and Filing Systems
• Office Management
• Supply Chain Coordination
• Communication Skills (written and verbal)
• Customer Service
• Problem Identification
• Discretion and Confidentiality
• Leadership and Mentoring
• Process Development
• Data Compilation and Analysis
• Attention to Detail
• Adaptability and Flexibility
  
  

Technical Skills

• Microsoft Word (document creation, formatting, templates)
• Microsoft Excel (spreadsheets, formulas, data analysis, reporting)
• Microsoft PowerPoint (presentation development and design)
• Email systems and correspondence management
• Office equipment operation (printers, scanners, copiers)
• Database management (preferred)
• Project management tools (preferred)
  
  

Job Details

Pay: $27/per hour

Schedule: Monday-Friday

Location: Midland, TX