Front Office Manager

Overview
We are seeking a highly organized and proactive Office Manager to join our dynamic team. This role is integral to ensuring the smooth operation of daily office functions, providing comprehensive administrative support, and facilitating effective communication across departments. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. This paid position offers an excellent opportunity for individuals with a strong background in office management and administrative support to contribute meaningfully to our organizational success.

Responsibilities

• Manage calendar schedules, coordinate appointments, and organize meetings using Microsoft Outlook Calendar..
• Support hiring efforts, including scheduling interviews, onboarding assistance, and maintaining personnel records
• Provide executive administrative support by preparing reports, proofreading documents, and handling transcription tasks with accuracy and professionalism.
• Oversee office operations including filing systems, data entry, and maintaining organized records to ensure accessibility and compliance.
• Assist with bookkeeping activities utilizing QuickBooks for invoicing, expense tracking, and financial record keeping.
• Coordinate event planning efforts for company meetings, and social events for staff & clients.
• Serve as a front desk representative by managing multi-line phone systems, practicing professional phone etiquette, and welcoming visitors courteously.
• Support project coordination efforts by tracking deadlines, preparing materials, and collaborating with team members across departments.
• Monitor and restock office supplies and manage inventory.
• Utilize office management skills to streamline workflows, improve efficiency, and maintain a positive work environment.

Skills

• Extensive experience in administrative roles with proficiency in office management and clerical tasks.
• Strong organizational skills with the ability to prioritize tasks effectively in a busy setting.
• Excellent computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with DocuSign for document signing processes.
• Skilled in event planning, calendar management, and project coordination to ensure seamless execution of company initiatives.
• Demonstrated experience in bookkeeping using QuickBooks and data entry accuracy for financial records.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• Proven ability to proofread documents meticulously and perform transcription accurately while maintaining confidentiality.

Join us as an Office Manager to play a pivotal role in supporting our organizational operations through dedicated service, efficient management, and proactive problem-solving!

Pay: From $21.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person

Benefits:

Salary : $22