What are the responsibilities and job description for the Clerical Assistant-Elementary (0.4 FTE) position at Rick Marcotte Central Elementary School?
South Burlington School District
About South Burlington School District:
At South Burlington School District, we believe in supporting the whole employee—inside and outside the workplace. We offer a comprehensive benefits package that includes amazing, competitively priced health insurance, dental coverage, sick time, professional time and other leaves. Additionally, we offer a robust retirement plan which for educators is through VT State Teachers Retirement; and for other staff consists of a 403b plan with up to 6% provided by the district. Employees may also enjoy professional development opportunities, tuition reimbursement, wellness initiatives, Employee Assistance Programs and meaningful work that directly impacts student success and community growth.
Job Title: Clerical Assistant to the Elementary Principal
Location: Assigned School
Job Group: Non Union, Support Staff
Pay Level: Non Exempt, Pay Grade 13
Reports To: Principal
Summary: Assists the school main office by performing clerical and receptionist duties and assisting in maintaining accurate records, performing assigned projects and data support duties. Works in highly visible locations dealing frequently with parents, staff, and the greater school community. Responsible for maintaining positive relationships with others and ensuring sensitive communications and information is managed appropriately.
Essential Duties and Responsibilities:
- Compiles and submits a variety of daily, weekly, monthly, and year-end reports and correspondence, as required, such as partner lists and contacts and student list and contacts.
- Assists in the coordination of the office responsibilities by:
- Managing a high volume of communications (i.e., calls, voicemails, emails) from parents/guardians regarding education programming. Processing information as necessary by filing, recording, or forwarding to others per district protocols.
- Meets families and completes all registrations for new students.
- Establishes and/or updates electronic data records and student profiles. Creates and processes contracts for partner programs.
- May attend meetings as required.
- Provides support to the administrative team by:
- Filing, copying, faxing, and maintaining office equipment; assisting with special clerical requests.
- Processing invoices purchase order and check requests and maintaining related records.
- Coordinating and/or participating in special programs and activities.
- Serves as a backup to other secretarial support functions.
- May perform other duties as assigned.
General Responsibilities: The ability to work in a collaborative team environment is essential to the employee's successful job performance. Position requires a calm and friendly approach to manage a constant flow of interruptions from walk-ins, phones, and emails while serving the public and district employees. Carries out responsibilities in accordance with the District’s policies and applicable laws at the direction of the Executive Director of Educational Support Systems. Regular attendance in accordance with established work schedule.
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are typical of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: High school graduate or equivalent plus two years' related experience or training. An Associate's degree in a related field is preferred.
Language Skills: Ability to read and interpret documents such as early education rules and regulations, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write and routinely produce error free correspondence and simple reports is required. The ability to maintain self-control, convey empathy, while speaking effectively in person and over the phone with parents, students, co-workers, and the general public. Demonstrates active listening and service oriented skills.
Mathematical Skills: Ability to apply concepts of basic math and algebra. Must be able to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Reasoning Ability: Ability to assess situations, solve practical problems, and deal with a variety of variables in situations where standardization exists. Ability to interpret a variety of oral and written instructions and to maintain confidentiality of information presented in various forms (written/oral) is essential.
Other Skills and Abilities: Demonstrated proficiency with Microsoft Office Products (Word, Outlook, Excel) with an ability to learn and utilize new software programs as systems are upgraded is necessary. Must have above-average typing skills (at least 55 words per minute.) Must be self-motivated, detailed oriented, organized, and highly focused to set priorities, manage time, and perform multiple tasks simultaneously. Must be able to keep high levels of confidentiality in all aspects of job performance Demonstrated ongoing commitment to workplace diversity and delivering exceptional customer service
Why Join SBSD?
*Supportive colleagues and leadership
*Strong commitment to diversity, equity, and inclusion
*Professional growth and advancement
*Comprehensive benefits
*Meaningful work that impacts students daily
Salary : $21 - $23