Accounting Specialist

Job Summary:

The Accounting Specialist is a key member of the finance team responsible for ensuring the accuracy, integrity, and timeliness of the client organization's financial records. This role primarily focuses on the accounts payable (AP) process, general bookkeeping, supporting day-to-day operations by managing transactions, maintaining precise financial documentation, and collaborating with internal and external stakeholders.

The Accounting Specialist works closely with, clients, staff accountants, department managers, and client vendors, ensuring that all financial transactions adhere to established policies and regulatory standards.

Key Responsibilities:

Accounts Payable Management:

• Receive, review, and process vendor invoices and employee expense reports.
• Verify invoice details, purchase orders, and delivery receipts for accuracy and completeness.
• Review coding or code invoices to the appropriate accounts and in the accounting or procurement system.
• Reconcile vendor statements and resolve discrepancies efficiently.
• Prepare and process electronic and manual payments, including ACH, wire transfers, and checks.
• Ensure timely payment of invoices to maintain positive vendor relationships and avoid penalties.
• Maintain organized AP files and documentation for audit and compliance purposes.
• Respond to vendor inquiries regarding payment status, invoice issues, and account statements.

Bookkeeping:

• Record daily financial transactions, payments, and adjustments.
• Maintain accurate general ledger accounts, ensuring all entries are supported and properly classified.
• Reconcile bank accounts, credit card statements, and other financial accounts monthly.
• Assist with period-end closing processes and prepare supporting schedules for financial statements.
• Monitor and maintain fixed asset and depreciation schedules.
• Prepare account reconciliations for payroll, prepaid expenses, accruals, and other accounting areas.
• Support budgeting, forecasting, and financial analysis initiatives as requested.
• Assist in preparing documentation for audits, tax filings, and regulatory compliance

Process ImprovementCollaboration:

• Identify opportunities to enhance AP and bookkeeping efficiency through workflow improvements and automation.
• Collaborate with team members to streamline processes and share best practices.
• Participate in the implementation or upgrade of accounting software and systems.
• Provide training and support to colleagues regarding financial procedures.

ComplianceInternal Controls:

• Adhere to internal policies and controls for financial transactions and reporting.
• Ensure compliance with GAAP, company policies, and relevant regulatory requirements.
• Safeguard sensitive financial information and maintain confidentiality at all times.

QualificationSkills:

EducationExperience:

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 2 years of experience in accounts payable, bookkeeping, or general accounting required.
• Experience in healthcare is a plus
• Strong analytical and problem-solving abilities.
• Excellent communication skills for interacting with vendors, colleagues, and management.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities and meet tight deadlines.
• High degree of integrity, professionalism, and discretion.
• Proficiency with Microsoft Office Suite, especially Excel and Word.
• Willingness to learn new systems and adapt to changing technologies.

Preferred Attributes:

• Experience in a multi-entity or multi-location environment.
• Capacity to work independently and as part of a team.

Work Environment:

• Fast-paced setting
• Occasional in office work will be necessary for onboarding, training and check cutting backup
• Reports to the Manager of Accounting Services

Performance Metrics:

• Accuracy and timeliness in processing accounts payable transactions.
• Effective reconciliation and maintenance of financial records.
• Responsiveness to vendor and internal inquiries.
• Contribution to process improvements and efficiency gains.
• Compliance with internal controls, company policies, and regulatory guidelines.

Opportunities for Growth

• Potential advancement to staff accounting roles or AP supervisor positions.
• Exposure to broader finance operations, account reconciliations and analysis.
• Professional development through ongoing training
• Participation in cross-functional projects and strategic initiatives.

Equal Opportunity Employer

Richter is an Equal Opportunity Employer. Richter does not discriminate based on race, ancestry, national origin, color, religion, gender, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.