Payroll Specialist

Job Title: Payroll Specialist

Department: Accounting | Reports To: Assistant Controller

Location: Richmond, CA | Job Type: Full-time

FLSA Status: Exempt

About Richmond Wholesale Meats

Richmond Wholesale Meats, a Pro Food Solutions company, is a trusted leader in protein distribution with over 60 years of experience serving foodservice operators, government agencies, and global partners. Based in Richmond, California, we specialize in high-quality meat products, custom processing, and dependable service. As part of the Pro Food Solutions family, we are committed to operational excellence, customer focus, and building the future of food through innovation and integrity.

Position Summary

The Payroll Specialist \is responsible for ensuring accurate, timely, and compliant payroll processing for all employees at Pro Food Solutions. This role serves as the in-house subject matter expert for the Paylocity payroll platform, overseeing data accuracy, payroll reporting, and adherence to federal, state, and local regulations. The Payroll Specialist will collaborate closely with the HR and Finance teams to reconcile payroll information, manage employee records, and support ongoing process improvements. The ideal candidate is detail-oriented, highly organized, and committed to maintaining the highest standards of accuracy, confidentiality, and employee service.

Key Responsibilities

• Process and manage end-to-end payroll for all employees using Paylocity.
• Audit and verify payroll data including hours, deductions, bonuses, and commissions.
• Maintain employee payroll records and ensure compliance with federal, state, and local regulations.
• Manage all tax filings such as W-2, W-4, and 1099 forms.
• Partner with HR and Accounting to reconcile payroll data and resolve discrepancies.
• Generate payroll reports for audits, compliance, and management review.
• Manage garnishments, benefit deductions, and time-off accruals.
• Support payroll process improvements and Paylocity system optimization.

Minimum Qualifications

• 3–5 years of payroll processing experience in company size with 100 plus employees and multi company setup.
• Advanced hands-on experience with Paylocity for 2 years (required).
• Strong knowledge of payroll compliance, tax laws, and multi-state regulations.
• Proficiency with Microsoft Excel and general accounting concepts.
• High accuracy, confidentiality, and strong organizational skills

General accounting knowledge

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication & Comprehension

• Communicates clearly and effectively, both verbally and in writing.
• Demonstrates professional writing skills and the ability to correspond articulately.

Problem Solving

• Analyzes data and situations to solve routine and complex problems.
• Applies sound judgment and decision-making skills to resolve issues.
• Maintains professionalism and composure under pressure.

Physical & Sensory Abilities

• Able to travel locally and outside the local area as needed.
• Frequently required to sit, stand, and walk, with occasional lifting and bending.
• Capable of hearing and speaking effectively for communication purposes.

WORKING CONDITIONS
The work environment is a climate-controlled office setting, well-lit with a moderate noise level.

Equal Employment Opportunity

Richmond Wholesale Meats, a Pro Food Solutions company, provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, gender, sexual orientation, pregnancy, childbirth or related medical condition, marital status, religion, age, disability, gender identity or expression, genetic information, or service in the military or any other class protected by local, state or federal law