School Guidance Administrative Assistant

Job Qualifications

Education: High school diploma, associate’s degree, and/or related experience preferred.

Certification or Licensure: None

Skills: Ability to perform clerical skills, such as typing, word processing, filing, and answering phones.

Knowledge of basic office machines. Ability to communicate effectively and courteously with the public,

students, parents, and school staff. Demonstrated skills in oral and written communication. Demonstrated

skills in organization and problem-solving.

Work Experience: Two years of office or clerical experience preferred. Experience in a school setting

preferred.

Primary Duty

This position is responsible for providing secretarial, clerical, record-keeping, and organizational services

to ensure successful operations by working closely with school leadership, and district employees in

support of leadership goals of teaching and learning.

Essential Duties And Responsibilities

• Expertly apply technology skills and display a knowledge of basic clerical duties to complete
  
  

critical tasks for the school and its Administrators including typing reports, answering phones,

taking messages, assembling materials, and maintaining files.

• Make school announcements when necessary.
• Maintain sign-in/out register for students and prepare vandalism reports if needed.
• Prepare daily reports and maintain daily records.
• Receive and distribute mail and supplies.
• Type correspondence pertaining to school business and file materials, records, reports, and
  
  

correspondence.

• Prepare and label material for pony delivery and prepare student hall passes, permits, and bulletins.
• Provide information and assistance to the school administration for effective decision-making.
• Organize and file documentation, records, and materials and assist the school administration
• Assist with the organization and supervision of extracurricular activities.
• Assist in providing auxiliary services, including pupil attendance and accounting.
• Monitor school materials produced to ensure accuracy, timeliness, and conformity to system
  
  

standards.

• Maintain school calendars and prioritize, coordinate, and schedule locations for meetings and
  
  

activities.

• Serve as the school hospitality coordinator by securing locations for events, meetings,
  
  

appointments, and conferences as required by the school administration.

• Serve as the school’s receptionist by receiving and greeting visitors, students, and staff who come
  
  

to the office and handle telephone service and deliver messages.

• Maintain the calendar of schedules and ensure the school administration is informed of important
  
  

dates and events.

• Prepare forms for recording information such as registration, withdrawals, accident reports, work
  
  

permits, attendance, school lunches, etc.

• Prepare registration materials, assist with attendance reports, and handle student excuses and early
  
  

dismissals.

• Serve as the liaison between clubs, committees, and councils and assist in communicating events,
  
  

meetings, appointments, and conferences as designated by the school administration.

• Assist with supply ordering for teachers and other school staff as needed
• Inform school staff of professional development and important information.
• Ability to work across functional boundaries and interact with employees at all levels of the
  
  

organization

• The employee shall carry out such other and further duties, whether specifically listed above or not,
  
  

as are assigned or required by such employee’s supervisor, other appropriate school personnel, law

board policy administrative regulation, the department handbook, as are reasonably necessary to the

efficient operation of the school system and its mission.

Work Environment / Physical Demands

The work environment characteristics are representative of those an employee encounters while

performing the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform essential functions. The noise level in the work

environment is usually moderate.

The employee must occasionally lift and/or move up to 25 pounds. While performing the duties

of this job, the employee is regularly required to talk and hear. The employee is frequently

required to walk, stand, and sit.

Date Established: 02/2009

Date(s) Revised: 06/2023

This description may be changed at any time. This job description in no way states or implies that these

are the only duties to be performed by the employee. The employee will be required to follow any other

instruction and to perform any other related duties as assigned by the Board. Richmond County Schools

reserves the right to update, revise or change this job description and related duties at any time.