Bookkeeper

Job Qualifications

Education: High school diploma, associate’s degree, and/or related experience preferred. Supplemental

secretarial coursework preferred

Certification or Licensure: None

Skills: Knowledge of generally accepted accounting principles and financial reports. Ability to prepare

reports and draft professional business correspondence. Ability to solve practical problems. Ability to

work independently. Ability to possess strong organizational skills. Ability to maintain the confidentiality

of student records. Proficient keyboarding and file maintenance skills. Ability to communicate effectively

with students, families, school staff, and the community. Ability to add, subtract, multiply, and divide in

all units of measure, using whole numbers, common fractions, and decimals. Ability to possess strong

computer skills with a working knowledge of Microsoft Excel and various integrated applications.

Work Experience: Three years of accounting/bookkeeping or related experience is required. Experience

in a school setting preferred.

Primary Duty

This position is responsible for maintaining financial records for all funds received by or assigned to the

school and providing the school administration with accurate and timely financial information.

Essential Duties And Responsibilities

• Prepare and maintain all financial documents for the school.
• Reconcile and balance all general fund accounts to ensure compliance with federal, state, and local
  
  

Board of Education agencies.

• Verify and deposit all school funds in a timely manner.
• Receipt collections into appropriate accounts for the school and distribute resulting receipts to
  
  

appropriate school personnel.

• Review local check requests for proper documentation and availability of funds and process
  
  

approved vendor invoices for payment in a timely manner.

• Process reports for the Principal to review and submit reports to the financial team.
• Process and distribute monthly reports for review by club sponsors and department chairs.
• Review monthly budget reports for accuracy and process bi-annual budget amendments as needed.
• Facilitate data gathering for year-end reporting and annual audits.
• Communicate accounting processes to school staff, including receipting and purchasing, to ensure
  
  

compliance with school accounting procedures.

• Prepare reports for school administration and organize and maintain files for all school funds.
• Process approved cost center expenditures determining the appropriate spending mechanism based
  
  

on the goods/services to be obtained.

• Work with the Principal and leadership team in developing the cost center budget.
• Assist the Principal in processing and preparing reports including, but not limited to, free lunch
  
  

applications, student insurance, staff appraisals, and teacher leave certificates of illness.

• Prepare monthly payroll reports on teachers and substitutes.
• Send copies and receiving slips to the Board office.
• Maintain a record of money allocated to teachers for requisitions.
• Serve as the financial liaison between the school and other district departments.
• Participate in staff development/training programs to increase skills and proficiency as related to
  
  

job assignments.

• The employee shall carry out such other and further duties, whether specifically listed above or not,
  
  

as are assigned or required by such employee’s supervisor, other appropriate school personnel, law

board policy administrative regulation, department handbook, as are reasonably necessary to the

efficient operation of the school system and its mission.

Work Environment / Physical Demands

The work environment characteristics are representative of those an employee encounters while

performing the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform essential functions. The noise level in the work

environment is usually moderate.

The employee must occasionally lift and/or move up to 25 pounds. While performing the duties

of this job, the employee is regularly required to talk and hear. The employee is frequently

required to walk, stand, and sit.