Procurement Specialist (Part Time)

POSITION SUMMARY

The Procurement Specialist supports the Chief Administrative Officer (CAO) by managing and monitoring the Authority’s compliance with, all phases of the procurement process and overall adherence to agency purchasing policies and procedures. This position also oversees contract administration responsibilities designated by the CAO. 

POSITION DUTIES AND RESPONSIBILITIES

• Maintains compliance with the Virginia Public Procurement Act by managing the procurement process from start to finish.  This includes issuing Request for Proposals (RFP), Invitations to Bid (IFB), and/or Requests for Information (RFI).
• Assures accurate and up-to-date procurement records, including contracts, purchase orders, and financial documents are completed and submitted to the Finance Department in accordance with RAA’s purchasing policies and procedures. 
• Monitors and tracks contract compliance by maintaining files, assuring contracts and agreements are current, and monitoring contract performance.
• Manages special projects and performs analysis and reporting as assigned.
• Participates in special projects, and performs other related duties as assigned

MINIMUM QUALIFICATIONS

• Bachelor's Degree in business, contract administration, purchasing, or related field or three years of progressively responsible experience in the procurement and purchasing field. (Preferably in Public Procurement)

PREFERRED QUALIFICATIONS

• Ability to obtain additional Compliance/Procurement Certifications as requested by the Richmond Ambulance Authority
• Experience with public sector and/or governmental entities
• Excellent negotiating skills
• Demonstrated ability to communicate effectively orally and in writing
• Demonstrated analytical and organizational skills with a strong attention to detail and approaching deadlines.
• Knowledge of Virginia Public Procurement Rules/Processes/and Regulations. 

PHYSICAL DEMANDS

• Must be able to sit for long periods of time.
• Must be able to lift up to 10 pounds of force occasionally, moderate lifting, carrying, pushing and/or pulling.  
• Required to have close visual acuity to perform activities such as preparing and analyzing data and figures.
• Must be able to perceive the nature of sounds at normal speaking levels with or without correction and receive detailed information through oral communication.

CONDITIONS OF EMPLOYMENT

• Candidates selected for employment are subject to a urinalysis to screen for illegal drugs.  Candidates who refuse to be tested will be denied employment with the Richmond Authority
• Candidates selected for employment are subject to a fingerprint background screening.        Candidates who refuse to be fingerprinted will be denied employment with the Richmond Authority
• New employees complete a probationary period