What are the responsibilities and job description for the Office Assistant position at Richlen Excavating?
Overview
We are seeking a dynamic and organized Office Assistant to join our team and help keep our daily operations running smoothly. This energetic role offers an exciting opportunity to support various administrative functions, enhance office efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to thrive in a fast-paced environment. As an Office Assistant, you will play a vital role in maintaining a welcoming office atmosphere while managing essential clerical tasks that keep our business on track.
Duties
- Greet visitors and manage front desk responsibilities with professionalism and warmth
- Answer multi-line phone systems promptly, directing calls efficiently and courteously
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Manage calendar appointments, schedule meetings, and coordinate office events
- Handle correspondence via email, phone, and mail while maintaining excellent phone etiquette
- Support bookkeeping tasks using QuickBooks or similar accounting software as needed
- Assist with office management tasks such as supply inventory, organization, and general administrative support
Requirements
- Proven experience in office management, clerical work, or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Excellent computer literacy including data entry, document proofreading, and file management
- Strong communication skills with bilingual ability preferred to serve diverse clients and team members
- Experience with multi-line phone systems, front desk operations, and customer support practices
- Knowledge of office equipment such as printers, scanners, and fax machines
- Ability to handle multiple priorities efficiently with effective time management skills
- Previous experience as a dental or medical receptionist or personal assistant is a plus
Join us to be part of a vibrant team where your organizational talents make a real difference! This paid position offers valuable experience in office administration while supporting a collaborative work environment dedicated to excellence.
Pay: $23.62 - $28.45 per hour
Work Location: In person
Salary : $24 - $28