Office Manager

Job Title: Office Manager

Job Summary:
Richardson Motors, a local family owned dealership, is seeking an experienced Office Manager to join our team in Dubuque Iowa. The Office Manager will be responsible for overseeing the daily operations of the office, providing administrative support to various departments, and ensuring efficient and effective office processes. This position reports directly to the Dealer and offers a competitive salary of $80,000 to $90,000 per year.
 

Essential Duties

• Hires, trains, and supervises office personnel.
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
• Prepares daily bank deposit and cash report.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
• Assists in completion of annual review/audit.
• Ensures compliance with government regulations.
• Prepares payroll on a timely basis, posts payroll and maintains payroll records.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Prepares employee health/life benefit payments.
• Prepares sales commission/chargeback detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Use basic algebra to calculate discounts, interest and percentages.
• Approves new charge accounts and oversees collection of past due accounts.
• Cross-trains a qualified substitute.
• Processes paperwork for new employees and terminations.
• Maintains confidential employment files.
• Maintains a professional appearance.
• Attends managers’ meetings as requested.
• Other tasks as assigned.
   

Supervisory Responsibilities

• Direct supervision of 3-4 team members.

Education and/or Experience

• Bachelor's degree (B.A.) from a four-year college or university; or three to four years related experience and/or training; or equivalent combination of education and experience.