What are the responsibilities and job description for the Construction Receptionist position at Richardson Family Construction?
RFC Civil is looking for a friendly, organized, and dependable Construction Receptionist / Office Administrator to join our team. This is a front-office position with responsibilities that go beyond answering phones and greeting visitors. The ideal candidate will help keep our construction office running smoothly by supporting management, coordinating office activities, communicating with customers and vendors, and handling various administrative tasks.
We are looking for someone who is professional, organized, detail-oriented, and comfortable wearing multiple hats in a busy construction environment.
Responsibilities
- Greet visitors, customers, subcontractors, and vendors in a professional and welcoming manner
- Answer and direct incoming phone calls, emails, and general inquiries
- Manage the front desk and maintain a professional office environment
- Assist management and project staff with day-to-day administrative needs
- Schedule meetings, appointments, inspections, and other office activities
- Maintain company calendars and coordinate schedules
- Assist with accounts payable/receivable and basic bookkeeping tasks as needed
- Order office supplies and help maintain office inventory
- Coordinate office vendors and service providers
- Assist with employee paperwork, onboarding, and general administrative support
- Maintain organized digital and physical filing systems
- Help ensure deadlines, appointments, and administrative tasks are followed up on
- Assist with preparing reports, spreadsheets, correspondence, and other documents
- Provide general support to ownership, management, and the construction team
- Take initiative to identify and resolve day-to-day office issues
- Perform other administrative and office management duties as needed
Qualifications
- Previous experience in a receptionist, administrative assistant, office administrator, or office manager role preferred
- Construction industry experience is a plus, but not required
- Excellent communication and customer service skills
- Strong organizational and time-management abilities
- Professional and friendly demeanor
- Ability to multitask and prioritize in a fast-paced environment
- Strong attention to detail
- Comfortable working independently and taking initiative
- Proficient with Microsoft Office, including Word and Excel
- Comfortable learning new software and computer systems
- Ability to maintain confidentiality and handle sensitive information professionally
- Reliable, punctual, and dependable
The Ideal Candidate
The right person for this position is someone who enjoys being the go-to person in the office. You should be comfortable answering the phone one minute, helping a customer the next, organizing paperwork, coordinating with a subcontractor, and assisting management with an administrative task shortly afterward.
We value someone who is solution-oriented, organized, professional, and willing to jump in wherever needed to help the office operate efficiently.
Pay: $19.00 - $23.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $19 - $23