Accounts Receivable Specialist

Position Summary The Accounts Receivable Specialist is responsible for managing, recording, and reconciling all incoming revenue streams to ensure accuracy, timeliness, and compliance with school and diocesan financial policies. This position requires strong attention to detail, knowledge of financial systems, and the ability to communicate effectively with families, parishes, and internal departments. Key Responsibilities •Parish Assessments – Quarterly Review diocesan-provided worksheets. Manually calculate Rice’s allocation percentages and enter into accounting system. •Tuition Billing – Annually & Transfers Generate invoices for tuition billed to sending towns. Process adjustments for transfers. Maintain accurate accounts receivable records in Acumatica. •Bus Billing & Field Trips – Sporadic Prepare and distribute invoices for transportation and trip-related costs. Track payments through Blackbaud Tuition Management. •Weekly Deposits Process weekly deposits into TD Bank using the deposit machine. Separate and record restricted development deposits vs. operating account deposits. •Daily/Weekly Online Banking Review Monitor wire transactions and ACH activity. Work with families and international students on wire payment inquiries. •Monthly Café Deposits Record deposits based on information provided by Café Manager. Enter into accounting software with supporting documentation. •Credit Card / Stripe Deposits Reconcile Stripe and other online credit card payments. Match batch reports against development and tuition accounts. •Blackbaud Tuition Deposits – Monthly Generate monthly transfer reports in Blackbaud Tuition Management. Post deposits as cash transactions in Acumatica. •Parent Requests (Accounts Receivable Inbox) Manage requests and questions sent to accountsreceivable@rmhsvt.org. Support parents in understanding balances, payment schedules, and adjustments. •HRA/FAS – Monthly Record Health Reimbursement Account (HRA) and Flexible Assistance System (FAS) payments. Post as quick checks or cash payments to align with auto-debits. •Health Equity Transactions – Weekly Review Health Equity transactions weekly. Record and reconcile activity in coordination with Finance Director and Controller.