Office Coordinator

Job Overview
We are seeking a dynamic and highly organized Office Coordinator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, coordinating events, supervising staff, and maintaining efficient office workflows. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive and welcoming workplace. As an Office Coordinator, you will play a key role in supporting daily operations, managing vendor relationships, and overseeing office management functions to create a seamless experience for staff and visitors alike.

Responsibilities

• Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling to ensure efficiency.
• Coordinate and plan company events, meetings, and training sessions to promote team engagement and development.
• Supervise administrative staff and provide guidance on clerical tasks such as filing, bookkeeping, and document management.
• Manage vendor relationships by negotiating contracts, tracking service delivery, and ensuring timely supplies and maintenance.
• Handle human resources functions including onboarding new employees, payroll processing using QuickBooks, and supporting employee records management.
• Maintain accurate budgeting records, monitor expenses, and assist with financial reporting related to office supplies and services.
• Support medical or specialized office management tasks as needed, ensuring compliance with relevant policies and procedures.

Qualifications

• Proven experience in office administration or office management roles with strong organizational skills.
• Demonstrated supervisory experience leading teams or managing staff effectively.
• Proficiency in QuickBooks for bookkeeping, payroll processing, and financial tracking.
• Excellent communication skills with a professional phone etiquette for handling multi-line phone systems.
• Experience in event planning, vendor management, calendar management, and scheduling coordination.
• Knowledge of human resources procedures including onboarding, training & development initiatives.
• Familiarity with medical office management or specialized administrative environments is a plus.
• Strong attention to detail in filing systems, record keeping, and compliance documentation. Join us as an Office Coordinator to help create an organized, efficient workplace where teamwork thrives! We value proactive individuals who are eager to contribute their skills in a fast-paced environment while supporting our mission of delivering exceptional service through effective office management.

Job Type: Part-time

Pay: $16.50 - $18.00 per hour

Work Location: In person

Salary : $17 - $18