What are the responsibilities and job description for the Administrative Assistant position at Rhode Island Rural Water Association?
Rhode Island Rural Water Association
70 Romano Vineyard Way
Ste. 114
North Kingstown, RI 02852
401-500-5545
Job Vacancy
Title: Administrative Assistant
Status: Non-exempt (Hourly)
Code: Part Time/ Potential for Full Time
Reports to: Executive Director
Pay Scale: $2-$26/Hr.
POSITION SUMMARY:
Performs a variety of secretarial, clerical, and technical duties of moderate to considerable difficulty.
ESSENTIAL FUNCTIONS:
o Communicates directly with visitors, Association members and staff, and the public orally or in writing, as needed.
o Participates in daily administrative, statistical, and secretarial work, as assigned.
o Supervises and processes daily mail and mass mailings.
o Supervises and maintains office supplies.
o Supervises Association filings and records retention.
o Assists with assigned Board related activities.
o Assists with financial record keeping activities as assigned.
o Assists with the coordination of locations and venue logistics for RIRWA training and education programs, initiatives, and events, as assigned.
o Assists with the coordination of travel planning for Board of Directors and staff to conferences, in-service training, and other Association functions, as assigned.
o Contributes written articles for RIRWA publications, as requested.
o Assists the Executive Director in attaining the strategic goals of the Association.
OTHER ACCOUNTABILITIES:
o Effectively communicate with coworkers, utility representatives, regulators, business associates, and members of the public in a professional manner at all times.
o Promote the Association and membership.
o Must possess strong organizational and inter-personal skills with the ability to work independently or with a team.
o Perform any other duties as assigned by the Executive Director to promote the strategic goals of the Association.
EDUCATION/EXPERIENCE:
o Graduation from an accredited high school, or education equivalent. Uniquely qualifying experience considered.
KNOWLEDGE, SKILLS, ABILITIES AND SPECIAL REQUIREMENTS:
o Strong management, communication, organization, and collaboration skills.
o Ability to verbally communicate effectively and in written form in a professional manner in person, by phone, in print or by electronic methods.
o Ability to work closely and collaboratively with staff, Association members, and business representatives.
o Proficiency with personal computers and standard office applications, such as Google Suite.
o Exhibits professionalism, positive attitude, and adaptability.
o Possession of a valid driver's license
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
o Ability to use a computer for extended periods of time.
o Ability to lift 25 pounds.
o Ability to travel regularly.
o General office environment.
This job posting will open on October 1st, 2026 and will close upon identification of a suitable candidate.
All interested applicants are to submit resumes to:
Executive Director: Jim Folco- jfolco@rirwa.org
CONFLICT OF INTEREST:
Association employees shall abide by the Conflict of Interest provisions as outlined in the RIRWA handbook. As per the sub -award of the NRWA Contract, employees may not directly or indirectly conduct business with or perform services independent of the Association or otherwise act in a manner that may present a conflict of interest.
NON-DISCRIMINATION STATEMENT:
Rhode Island Rural Water Association (RIRWA) will not discriminate against applicants based on race, color, religion, national origin, sex (including pregnancy and gender identity), sexual orientation, genetic information, or because they are an individual with a disability or a person 40 years old or older.
Pay: $23.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
Ability to Commute:
- North Kingstown, RI 02852 (Required)
Ability to Relocate:
- North Kingstown, RI 02852: Relocate before starting work (Required)
Work Location: In person
Salary : $2 - $26