Events Administrative Specialist

We are searching for a highly organized, resourceful, and creative person for a role as Events Administrative Specialist to join our team. The ideal candidate will be responsible for planning, executing, and evaluating a variety of internal and external events for the President and CEO, from departmental recognition gatherings to customer and vendor experiences.

You should possess a sound knowledge of event execution from start to finish (including budget creation) and vendor management skills. We are seeking a hard-working, loyal, dedicated, self-starter whom we can trust to show up on time and stay calm under pressure, no matter what happens. Excellent communication skills and attention to every single detail are vital in this role, as the success of the event depends upon our employees and/or customers/vendors enjoying the experience.

This person will be responsible for planning, organizing, and executing exceptional and numerous events (sometimes with events occurring simultaneously). You will be responsible for every part of event preparations, such as layout of the meeting, organizing décor items, developing themes, organizing event structure, capturing highlights for social media, and evaluating success afterward.

Responsibilities:

• Excellent communication and presentation skills and the ability to multi-task duties with clients and vendors during on-going events.
• Outlines layout for meetings, coordinates, and operates events, ensuring events are successful.
• Manages efforts such as logistics, vendor requirements, venue requirements and keeping updated inventory requirements regularly.
• Assist with managing employee benefits administration, including enrollment and benefit changes
• Maintain employee records and ensure accuracy and compliance with relevant laws and regulations

• Provide administrative support to the Executive Assistant, including filing documents, organizing meetings, and preparing reports.
• Support HR projects and initiatives as assigned

Requirements:

• Strong marketing, communications, organization, or relevant field.
• Three (3) or more years of work experience as an event coordinator, social media coordinator, marketing assistant, or marketing coordinator.
• Experience planning corporate events, open houses, etc.
• Excellent writing, proofing, and editing skills.
• Ability to multitask and be highly organized.
• Strong social media knowledge.
• Event industry experience highly preferred
• Passion for delivering exceptional service.
• Weekend availability is a must.
• Must have reliable transportation.
• Bilingual is a must
• Ability to effectively communicate and collaborate with employees at all levels of the organization

• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Knowledge of Canva or equivalent software, a plus
• Ability to work independently as well as collaboratively in a team environment

Salary : $50 - $60