Human Resources Assistant

About Us:

Rex Moore continues to be powered by amazing employees just like you for over 100 years. Together we are building a world that is safe, comfortable, and sustainable. Our diverse team of experts spreading to National territories create innovative, integrated solutions to make cities more connected, buildings more intelligent and environments more comfortable and secure.

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Job Overview:

The HR Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.

Key Responsibilities and Essential Tasks

• Employee Development & Performance
  • Administer the Company’s certification management dashboard, ensuring all employee certifications, licenses, and credentials are current and renewed in compliance with state and federal regulations.
  • Upload and update training certification records promptly in the HRIS or training system, maintaining 100% data accuracy for internal and client audit readiness.
  • Monitor expiration dates and send proactive renewal reminders to employees and managers.
• Total Rewards
  • Coordinate and administer the Company’s birthday and anniversary recognition program to support employee engagement and retention goals.
  • Maintain an accurate recognition tracker, ensuring timely announcements and distribution of recognition materials.
• Engagement
  • Organize and coordinate quarterly company meetings including scheduling, materials preparation, communication to staff, and onsite logistics support.
  • Support the HR team with additional event planning duties as needed.
• Employee and Labor Relations
  • Update, create, and distribute required employment and safety poster packs at all company locations to ensure full regulatory compliance.
  • Communicate training schedules (including WECA classes) and coordinate attendance rosters with project teams and employees.
  • Manage all non–Leave of Absences (LOA) and callouts. Includes, document absences, maintain communication logs, and ensure managers and employees are informed of company attendance policies and return-to-work requirements.
  • Maintain the Verizon fleet database, ensuring all current drivers are recorded, and remove inactive users in a timely manner.
  • Administer the DMV pull program by entering new drivers, removing inactive employees, and reviewing pull notifications for action.
• Continuous Improvement
  • Provide administrative support to Human Resource Staff as assigned.

What's in it for You? 

We're growing and need people excited about honing their craft and developing their career. If you're ready to push your skill level, learn something new every day, and be part of tomorrow's energy source, join the Rex Moore Family.

Some of the benefits you may be eligible for as an employee are:

• Health Benefits
• 401(k) with Company Match
• Life and Disability Benefits
• Paid Holidays & Paid time off
• Access to multiple types of training
• Opportunities for Self-development and Career Progression
• Wellness Benefits & Employee Assistance Program
• Family Leave (Maternity, Paternity)
• Tuition Reimbursement Program

Career Advancement:

At Rex Moore, we provide amazing job opportunities for growth with competitive salaries and benefits in an exciting, dynamic, fast-paced, and fun workplace environment. Are you looking to build a strong career? Then we have an opportunity for you!

Compensation:

Rex Moore pays hourly/salary rates commensurate with each employee’s knowledge, experience and skill level. 

Work environment:

Work is performed in an office environment.  This position may be required to travel to other office locations.

LOCATION:

Rex Moore and affiliated offices are located throughout California and Nevada.

Reporting Structure:

Reports to - (Human Resource Manager)

Department - (Human Resources)

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. 

EDUCATION:

• High school diploma and at least two years’ experience working in an administrative role or
• Associate’s degree in related field
• Office experience preferred.

Physical Requirements:

• Ability to verbally communicate: convey detailed and accurate instructions and information.
• Ability to hear with or without correction in order to receive and interpret detailed information.
• Required to sit at a desk work station for long periods of time.
• Push, pull, lift, carry at least 10 pounds and occasionally lift/move up to 35 pounds.
• Occasionally required to walk and stand for short and long periods of time.
• Required to have visual acuity with or without correction in order to read contract documents, analyze data, view a computer monitor, and proof-read documents to identify errors.  
• Required to use fingers and hands:  type using a computer keyboard, handle, feel, and reach.
• May occasionally be required to stoop, kneel, and crouch. 

Salary : $20 - $29