What are the responsibilities and job description for the Executive/Personal Assistant position at Rewired Talent Management?
The Linchpin Co. is a people operations group offering custom recruitment and consulting services. At Linchpin, we know a company's most valuable resource is its people, and we are people experts!
We will be the point of contact between you and Rewired Talent Management during the recruitment process, acting as your trusted advisor and coach. We look forward to your interest.
About Rewired
At Rewired Talent Management, our mission is to redefine what success looks like across the industry—turning ambition into opportunity, talent into legacy, and ideas into action. We don’t wait for opportunities to come to us; we strategically hustle and create new paths. Through authentic, relationship-first partnerships, we tell the story behind every talent, amplify unique voices, and build impact that lasts. One size fits none. Results. Period.
The Role: Part time Executive/Personal Assistant
Rewired Talent Management is seeking an experienced Executive / Personal Assistant to support one of our prominent TV Personality clients based in New York City. This role requires a seasoned, proactive assistant who thrives in fast-paced, high-visibility environments and has extensive experience supporting public figures.
The ideal candidate is highly organized, discreet, solutions-oriented, and comfortable managing both professional and personal responsibilities with precision. This role serves as a critical extension of the talent—anticipating needs, managing logistics, and ensuring day-to-day operations run seamlessly. This is a part-time role (10-20 hours/week).
Responsibilities:
- Serve as the primary day-to-day assistant to the talent, managing both professional and personal matters with discretion and efficiency.
- Maintain and manage a complex calendar, including filming schedules, brand obligations, travel, personal commitments, and media appearances.
- Act as a gatekeeper for incoming requests, communications, and opportunities, prioritizing and flagging items appropriately.
- Coordinate all domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
- Prepare detailed daily and weekly schedules, call sheets, and run-of-show documents.
- Manage real-time schedule changes calmly and effectively, often under tight timelines.
- Liaise with managers, agents, publicists, brand partners, production teams, and Rewired internal staff.
- Assist with coordination around brand campaigns, events, appearances, and shoots.
- Draft and manage emails, texts, and communications on behalf of the talent when appropriate.
- Oversee personal errands, appointments, and household-related needs.
- Assist with gift sourcing, wardrobe logistics, returns, and general personal organization.
- Manage sensitive information with absolute confidentiality.
- Track expenses, receipts, and invoices; assist with budgeting and reconciliations.
- Help maintain systems for contacts, documents, contracts, and key information.
- Identify efficiencies, improve workflows, and proactively solve problems before they escalate.
Qualifications:
- 3 years of experience as an Executive Assistant and/or Personal Assistant supporting a high-profile individual, celebrity, or senior executive.
- Must be based in the NYC area and available for in-person support as needed.
- Prior experience working with public figures, talent, founders, or in entertainment/media strongly preferred.
- Exceptional organizational and time-management skills with meticulous attention to detail.
- Ability to operate with discretion, professionalism, and emotional intelligence.
- Comfortable working outside standard business hours when required.
- Strong written and verbal communication skills.
- Tech-savvy and proficient in calendar systems, email platforms, and productivity tools.
- Calm under pressure, adaptable, and resourceful in high-stakes situations.