What are the responsibilities and job description for the Office Manager position at RevUp HR?
ABOUT THE COMPANY
JULIA M TORO LAW FIRM, PLLC is an immigration law firm based in Washington, D.C., dedicated to helping individuals, families, and employers navigate the U.S. immigration system. The firm's practice includes family-based and employment-based immigration, asylum and humanitarian relief, removal defense, adjustment of status to that of permanent residence, and U.S. citizenship. Led by Julia Toro, the firm is known for personalized representation, giving each client a dedicated team and direct access to their attorney from the first day of their case. While based in the Washington, D.C. metropolitan area and regularly serving clients throughout Maryland, Virginia, Pennsylvania, New Jersey, New York, and Chicago the firm's federal immigration practice allows it to assist clients nationwide.
POSITION SUMMARY
The Office Manager serves as the operational hub of the firm, managing all incoming calls and correspondence, maintaining the office calendar for attorneys, law clerks, and paralegals, and administering client billing and collections through CampLegal. The role also oversees daily mail processing and coordinates staff IT and case-management system access with firm leadership.
Classification: Non-Exempt
QUALIFICATIONS
Bilingual/fluent in Spanish.
High school diploma required; college coursework preferred.
Basic computer skills, including Microsoft Excel and Word.
Ability to learn and use CampLegal case management software.
Available to work onsite Monday through Friday, 9:00 AM to 5:00 PM.
RESPONSIBILITIES
Answer all incoming office calls, check voicemails, and return client calls.
Manage the firm's general email inbox.
Maintain the office calendar, including attorney, law clerk, and paralegal appointments, court hearings, and USCIS interviews.
Handle client billing and execute collections follow-up via CampLegal software.
Process daily mail: scan and log items for staff after attorney review, and file items in client folders.
Coordinate timely post office deliveries of express mail for USCIS and EOIR filings.
Notify the Owner & Principal Attorney of office supply needs.
Coordinate staff IT system access and CampLegal onboarding with the Owner & Principal Attorney's admin team.