Construction Administrative Assistant

Construction Administrative Assistant

REVI Construction | Palatka, FL

Position Overview

REVI Construction is seeking a highly organized, detail-oriented, and motivated Construction Administrative Assistant to join our team. This position plays an important role in supporting daily office operations, coordinating with subcontractors, maintaining project documentation, and providing administrative support to our construction team.

The ideal candidate is an excellent communicator who can manage multiple priorities in a fast-paced environment, work effectively with others, and quickly adapt to new technology and software. Previous experience in the construction industry is preferred, with experience using Sage construction software highly preferred.

Key Responsibilities

• Provide daily administrative and clerical support to the construction team and management.
• Answer incoming phone calls, respond to emails, and maintain professional communication with vendors, subcontractors, customers, and internal team members.
• Coordinate with subcontractors to obtain, verify, and maintain current Certificates of Insurance (COIs) and other required documentation.
• Assist with tracking subcontractor invoices, reviewing documentation, and coordinating invoice processing.
• Support basic accounting and bookkeeping functions, including invoice entry, recordkeeping, and expense tracking.
• Assist with preparing, submitting, and tracking construction permit applications and related documentation.
• Maintain organized and accurate project files, contracts, permits, invoices, and other construction-related records.
• Assist with data entry, document preparation, reporting, and maintaining information within construction management software.
• Communicate with subcontractors and vendors to obtain missing information and resolve administrative issues.
• Manage multiple projects, tasks, and deadlines while maintaining a high level of accuracy and attention to detail.
• Collaborate with project managers, field personnel, and other team members to ensure efficient daily operations.
• Perform additional administrative duties as assigned to support the needs of the organization.

Qualifications & Requirements

• Previous experience in the construction industry highly preferred, particularly in an administrative or office support role.
• Experience with Sage software highly preferred.
• Previous accounting, bookkeeping, accounts payable, or invoice processing experience is a plus.
• Previous experience preparing and submitting construction permit applications preferred.
• Excellent written and verbal communication skills, with the ability to communicate professionally and effectively.
• Strong computer proficiency, including experience with Microsoft Office applications, email, spreadsheets, and electronic document management.
• Demonstrated ability to learn and adapt to new technology, computer systems, and software quickly and efficiently.
• Exceptional organizational skills with the ability to prioritize responsibilities, multitask, and meet deadlines.
• Strong attention to detail and commitment to maintaining accurate records.
• Ability to work independently while also contributing positively to a team environment.
• Strong problem-solving skills, initiative, and willingness to take on new responsibilities.
• Professional, dependable, and capable of handling confidential business information appropriately.

What We’re Looking For

We are looking for someone who is proactive, adaptable, and willing to jump in wherever needed. Our ideal candidate takes ownership of their responsibilities, communicates effectively, and thrives in a team-oriented environment.

Construction industry experience is a significant advantage, but strong administrative skills, computer proficiency, and the ability to learn quickly are equally important.

Why Join REVI Construction?

REVI Construction offers the opportunity to join a growing, locally established organization that values teamwork, professional development, and long-term success.

If you are a dependable, organized professional who enjoys supporting a busy team and keeping operations running smoothly, we encourage you to apply!

Apply today to join the REVI Construction team!

Pay: $18.00 - $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $18 - $22