REVELxp - Special Events Project Coordinator

Description

ABOUT REVELXP

REVELXP is a premier sports hospitality company. We work with hundreds of college and professional teams and major sporting events to deliver exceptional fan experiences, including full-service tailgates, premium hospitality events and exclusive ticket packages. In addition to managing fan experience offerings, we also provide comprehensive hospitality solutions to our team and event partners with event staffing, event management, premium hospitality management and venue installations. 

We are growing at a rapid pace and are looking for goal-oriented, purpose driven, high-energy individuals to join our team! 

We created REVELXP to reimagine and redefine game day with memory-making experiences that ignite fan passion, drive attendance, and build loyalty for sports and entertainment brands across the world. We believe that sports play a powerful, community building part in society and we work with the purpose of amplifying the social experience around gameday. 

This is why jobs here at REVELXP offer countless ways to create memorable experiences - from hospitality to operations to revenue generation. Our fast-paced, fun environment is what helps us create true partnerships with the professional sports properties we work alongside. The REVELXP team seeks to grow with innovative self-starters who want to be a part of reshaping fan experiences across the nation.  We operate along a core set of values that set us apart in how we work and who is a great fit for our team: service, entrepreneurship, and joy.  

JOB DESCRIPTION

REVELXP is currently looking for an experienced and delivery-minded individual to lead the planning and logistics behind custom build projects related to special events that maximize space in indoor and outdoor venues. The Special Events Project Coordinator will have experience in the execution of projects, multiple project teams, and participation in corporate best practices. This position will report to the AVP of Project Management. 

DUTIES AND RESPONSIBILITIES

Primary duties to include, but not limited to the following:

Project Planning

• Manage multiple projects at once 
• Work with the assigned Project Manager to detail production resources/tasks within a project 
• Plan and Schedule necessary vendors for project installation and removals 
• Coordinate internally to ensure project teams have necessary resources and information prior to executing on site work.
• Develop work flows and project plans that ensure work is done at the highest level consistently
• Create initial project budgets 

Project Fulfillment

• Expense Management: track project related or assigned expenses to ensure they stay within budget
• Project Close-Outs: post event reports, expense audit and review with the Project Manager
• Ensure REVELxp standards are met and exceeded with respect to safety and treatment of clients and team members

Equipment Management and Maintenance

• Ensure equipment is installed and in good working order per the project requirements
• Audit condition of equipment once a project is complete to evaluate any maintenance needs
• Create systems that show condition and availability for equipment owned and operated by Venue Solutions

Sales

• Drive outbound sales efforts by prospecting venues and events to promote chair rental packages and secure new business.
• Build and maintain a strong pipeline through cold calls, follow-ups, and relationship-focused outreach that converts inquiries into confirmed rentals.
• Collaborate with warehouse staff to ensure smooth delivery scheduling, and exceptional customer experience that supports repeat business. 

Travel Requirements

• This position will require occasional travel. Potential for monthly trips.
• All expenses related to work travel will be covered by REVELxp

Requirements

WHAT MAKES YOU A GREAT CANDIDATE? 

• Effective communication, organizational, and leadership skills 
• Previous production, staging experience or construction
• Proficient in Excel, Word, and Outlook
• Self-motivation that drives individual results while being a strong team player
• Possess a high energy, strong desire to achieve top results with a charismatic, positive “can-do” attitude
• Effectively communicate in verbal and written forms
• Ability to manage and coach various levels of team members
• Minimum two (2) years of applicable experience 
• Bachelor’s degree from an accredited four-year college/university or additional applicable experience beyond the minimum listed above

REVELXP is an equal opportunity employer that values diversity. All employment is decided on the basis of qualifications, merit and business need. All candidates must be authorized to work in the United States and successfully pass a criminal background check.