Administrative Assistant

TA Administrative Assistant

Compile records, documentation and data necessary for standard reports and prepare for use. May use various application databases to obtain information or run reports as requested. May handle confidential or company sensitive data.

Schedule appointments, meeting and use of meeting rooms. Organize and plan meetings and special events as instructed. Assure location and equipment are in order to facilitate a smooth meeting experience. Make travel arrangements as directed and submit expenses for budget and reimbursement within policy guidelines.

• Compose letters and memoranda from dictation, verbal direction, or from knowledge of the company policy or procedures.
• Input or type and revise material from rough draft, corrected copy, or previous versions.
• Read instructions accompanying material, or follow verbal instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements.
• Type and revise material such as correspondence, reports, statistical tables, addresses and forms from rough draft, corrected copy, or previous version displayed on screen.
• Draft responses to correspondence containing routine inquiries.
• Input items for purchase and accounts payable and assure process transaction to meet deadline requests.
• May track, monitor, and gather information for department budget(s).
• Answer phone, provide information to callers, route calls to appropriate persons and place outgoing calls.
• Obtain office supplies, equipment and services as necessary within authority to effectively and timely respond to operational needs.
• File documents, records and reports. Locate and attach appropriate file as requested.
• Open, sort, and distribute incoming mail.
• May prepare mail for posting and small package distribution.
• Receive and route deliveries.
• May provide relief to receptionist as assigned.
• May lead other administrative support associates.
• Other Duties as assigned.

Qualifications

• Associates or equivalent experience.
• Associates degree in Business or related field.

Required Skills

• Ability to use a personal computer and job-related software.
• Excellent communication skills, both written and verbal.
• Ability to work and multi-task in a fast paced environment.
• Detail-oriented.
• Excellent customer service skills.
• Type 60 wpm.
• Knowledge of company policies and procedures preferred.
• 5-7 years of experience.
• 6 years of professional administrative experience.