Administrative Assistant

The Administrative Assistant (AA) focus will be tracking and processing all aspects of accounts payable and receivable for Restoration Relief.  The AA will also be involved with the day-to-day main office functions.  This role encompasses various tasks ranging from hands-on projects to computer systems and accounting functionalities.  The AA will have an uplifting, supporting presence for all interactions to result in a pleasant overall office environment. 

MAJOR DUTIES AND RESPONSIBILITIES

• General Administration – Function as the initial point of contact with guests and visitors. Answering and directing incoming phone calls, taking messages as needed as well as mail disbursement.  Monitoring office supply inventory and ordering supplies as needed. 
• Accounts Payable –
  Daily processing of invoices and receipts through internal approval system. Data entry of all costs in accounting system to generate weekly payable report for processing.  Maintain and update credit card and loan account payments in addition to processing weekly payments.  Track and forecast future cash needs.  Update company checkbook and projections.  Will be handling check, credit card and EFT type of payment transactions. 
• Accounts Receivable – Liaise with the Project Coordinators to create invoice packages and apply deposit payments. Track and process incoming monies and update all systems accordingly.  Maintain overall cash projections for receivables. 
• Collections – Process paperwork as needed for court proceedings. Keep a proactive approach for cash flow vs reactive.  
• Data & Paperwork Processing – Maintain and process the other portions of AR and AP documentation needed. Some examples would be vehicle registrations, loan paperwork, thank you notes and referral payments.
• May assist in additional office tasks to support workload and coverage for other team members as needed.
• Other special projects as assigned by the Vice President of Accounting & Administration.

CORE VALUES

• Dependability: Must be able to demonstrate trustworthiness and reliability in all dealings
• Servant-Minded: Must be able to lead by prioritizing serving others
• Integrity: Demonstrated ability to do the right thing, even when no one is watching
• Team Player: Being ready, able, and willing to support other team members
• Compassionate: The ability to relate and show care and concern for others

MINIMUM QUALIFICATIONS

• Good attitude and work ethic
• Strong organizational and interpersonal skills
• Excellent communication, both written and verbal
• Ability to work under high levels of activity
• Two plus years’ experience working in an office administration or accounting related position
• Restoration industry experience is a plus
• Solid understanding of Microsoft applications

KEY ACCOUNTABILITIES

• Accounting functions completed correctly and on time

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit or stand, apply range of motion within hands and fingers, including sensitivity to touch, and use a computer.  The employee frequently is required to talk, hear, and reach with hands and arms.  The employee must occasionally lift and/or move up to 40 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

The above declarations are not intended to be an “all-inclusive” list of the duties and responsibilities of the job described or of the skills and abilities required to perform the job.  Rather, they are intended only to describe the general requirements of the job.