Aquatics Administrative Assistant

Position Location

12001 Sunrise Valley Drive, Reston, VA 20191

This is an on-site position at Reston headquarters and Reston Association Pool sites. Your seasonal position may require travel to multiple Reston Association sites based on the duties required.

Position Overview

Are you passionate about making a difference in the community? At Reston Association (RA), we’re committed to enhancing the quality of life for Reston residents through outstanding programs, exceptional services, and dedicated stewardship of the community’s natural and recreational resources. As the community's steward, RA is responsible for maintaining the quality of life in Reston, chiefly by caring for and administering the community's most precious asset - its real property.

At RA, our people are at the heart of everything we do. We are actively seeking an Administrative Assistant to join our Aquatics team! This role plays a vital part in ensuring our pools and aquatic programs run efficiently and meet our Service Standards: Safe, Clean, Friendly, Fun. You’ll work closely with professional staff to support hiring, scheduling, event coordination, and customer service across our facilities.

As an Administrative Assistant, you will support the daily operations of the Aquatics department. You will work closely with and support the full-time Staffing Coordinator to ensure staff coverage across all 15 facilities. This position assists with managing staff scheduling software system and serving as additional point of contact for schedule inquiries from pool staff.

This position will assist in facilitation of Aquatics staff orientations, including tracking orientation attendance and coordinating uniform orders for staff.

Additional responsibilities include data entry and tracking for pool usage, benchmarking, and maintaining internal Aquatics staff website.

Will be involved in special events as assigned by supervisor and perform other duties and responsibilities as assigned.

This position offers 35-40 hours per week, from May – September, with evening and weekend shifts occasionally required to support department operations and special events. These hours depend on operational needs and are subject to change.

Aquatics Seasonal Leadership staff are required to attend all mandatory meetings and training sessions as discussed during the interview process. The position is allowed 10-days of unpaid vacation time, in addition to your regularly scheduled days off and no more than 7 consecutive vacation days may be taken at one time.

Hourly wage will be based on the candidate’s experience, education, and overall fit for the role.

What you’ll bring:

• Age 18 years or older.
• High school diploma or GED equivalent.
• Two years or more of administrative experience, prior Human Resources or Parks & Recreation involvement preferred.
• Confident, mature and professional communication skills.
• Ability to provide excellent internal and external customer service to a diverse community, including youth staff members.
• The ability to navigate complex documents and multi-task with organizational efficiency.
• You can communicate clearly and respectfully with people of all ages.
• Enthusiastic about building positive relationships with staff, supervisors and community members.
• Proficiency in Microsoft Excel and Office Suite.
• Ability to be trained on various software platforms
• Willingness to work evenings and weekends as needed.

What You Can Expect From Reston Association

At RA, we are leading the model community where all can Live, Work, Play and Get Involved, and we strive to preserve and enhance the Reston community through outstanding leadership, service and stewardship of our resources. Our Core Values of Service, Collaboration, Stewardship, Innovation, and Leadership guide everything we do.

We are proud to provide a workplace in which everyone is treated as an individual with dignity and respect, encourages creativity, and always endeavors to provide an atmosphere that exceeds member expectations and engages collaboration and communication.

If you are passionate about a workplace that is dedicated to the preservation of natural resources and advancing community while at the same time creating a collaborative workplace, we want to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or state as an individual with a disability.

Compensation
In addition to a competitive hourly wage, we offer several benefits designed to enhance your experience at RA. Our offerings include:

• Free recreation passes for seasonal employees and their dependents
• One Free Season Long Guest Pass
• Discounted fees for all Recreation Programs and Camp Programs
• Discounts in the RA Tennis and Pickleball Pro Shop
• One free pavilion reservation per year
• Half price reservations at Community Buildings
• Four complimentary boat rental passes
• Employee Referral Bonus
• Staff events
• Employee Assistance Program (EAP)
• Free electric car charging on-site (Headquarters location only)

We are dedicated to promoting a welcoming and rewarding workplace where all employees can thrive and feel valued. Your growth and success are important to us, and we strive to provide the resources and support necessary for you to achieve your personal and professional goals.