Office Coordinator / Receptionist

Position Overview:

The Office Coordinator plays a key role in maintaining daily operations, ensuring compliance, and keeping them running smoothly. This position serves as the first point of contact for clients and visitors while also supporting internal systems, including scheduling, documentation, training tracking, and administrative workflows.

This role requires strong organization, attention to detail, and the ability to manage multiple responsibilities in a mission-driven environment supporting individuals of all abilities.

Essential Job Functions

Front Office & Communication

• Answer phones and respond to general inquiries in a professional and welcoming manner
• Greet, check in, and assist clients and visitors
• Maintain a clean, organized, and professional reception area

Scheduling & Administrative Support

• Schedule appointments and manage calendars
• Enter and maintain accurate data in internal systems
• Scan, file, and organize documents
• Provide clerical support to Employment Services staff as assigned

Tracking & Compliance Support

• Maintain and track staff training records and training binders
• Track and document safety drills and compliance activities
• Assist with tracking organizational plans, including:
• Strategic Plan
• Technology Plan
• Accessibility Plan
• Diversity Plan
• Support organization and documentation needed for CARF and compliance-related activities

Office Operations

• Monitor and track office supplies
• Assist with the preparation and organization of billing documentation
• Support general office organization and workflow efficiency

Confidentiality & Professional Standards

• Maintain strict confidentiality of all client and organizational information
• Demonstrate ethical behavior and professional boundaries at all times

Essential Skills & Attributes

• Highly organized with strong attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Strong initiative and ability to work independently
• Quick learner with strong problem-solving and situational awareness
• Professional communication and interpersonal skills
• Ability to follow directions and accept feedback
• Comfortable working in a structured, compliance-focused environment

Qualifications & Requirements

• Associate’s degree (AA) or equivalent experience preferred
• Experience in administrative, office support, or coordination roles preferred
• Experience working with individuals with disabilities
• Proficiency with Apple computers and the ability to learn internal systems
• Experience with scheduling, data entry, and record keeping
• Ability to pass a background check
• Ability to comply with the company's drug-free workplace policy
• CPR/First Aid certification (or ability to obtain upon hire)

Physical Demands:

The physical demands described here are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Stand, walk 1/3 of the time
• Sitting 2/3 of the time
• Reach with hands and arms, and bending/twisting 1/3-2/3 of the time
• Occasional straight pulling, pulling hand over hand
• Stoop, kneel, crouch, or crawl occasionally

WORK ENVIRONMENT:

The majority of your duties will take place in a typical office setting.

Pay: $17.50 - $19.00 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off

Application Question(s):

• Please visit: https://jobs.talenthr.io/respondingtoautism/office-coordinator-receptionist/2 and complete the application if you would like to be considered for this position. Thanks!

Education:

• Associate (Preferred)

Experience:

• office/receptionist : 1 year (Required)

Work Location: In person

Salary : $18 - $19