FINANCIAL ADMINISTRATIVE MGR

Responsibilities

• Manage the accounts payable process, including reviewing invoices, verifying accuracy, obtaining necessary approvals, and processing payments in a timely manner. Maintains the Payroll, Accounts Payable and Time & Attendance system software.
• Maintain vendor relationships, handle inquiries, and resolve any issues or discrepancies related to accounts payable. Ensures the timely payment of vendor obligations and employee T&E reimbursements, in accordance with company and departmental policies and procedures.
• Coordinate with other departments to ensure accurate and timely submission of expense reports and invoices for processing.
• Oversee the payroll process, ensuring accurate and timely processing of employee compensation, deductions, and tax withholdings.
• Oversees the processing, distribution and filing of the W2’s and 1099’s.
• Prepare and submit payroll reports to relevant authorities, ensuring compliance with applicable laws and regulations.
• Assist with the preparation of financial reports, including monthly, quarterly, and annual financial statements.
• Perform bank reconciliations and monitor cash flow to ensure sufficient funds are available for daily operations.
• Maintain the General Ledger, posting journal entries, reconciling accounts, and analyzing variances.
• Assist in the preparation of budgets and forecasts, providing insights and recommendations to improve financial performance.
• Collaborate with internal and external auditors during financial audits, providing necessary documentation and ensuring compliance with audit requirements.
• Stay updated on regulatory changes and industry best practices, implementing changes as necessary to maintain compliance and efficiency.
• Maintain confidentiality and security of financial data and records at all times.
• Promotes positive public relations.
• Performs other duties as assigned.

Qualifications

• College degree in Accounting or Finance preferred.
• Minimum of three (3) years supervisory experience in Payroll/Accounts Payable in a high-volume organization.
• Previous experience preparing employer payroll tax returns and the processing/filing of W2 and 1099 forms.
• Excellent written and verbal communication skills.
• Excellent organizational, multi-tasking, leadership, analytical and interpersonal skills.
• Basic knowledge of budget process.
• Thorough understanding of Federal and State wage and hour laws, tip allocation, and GITCA program.
• Must be able to maintain a high level of confidentiality / professional discretion.
• Experience with Infinium and/or Workday, a plus.

* Resorts is an equal opportunity employer.

Essential Functions

** All applicants must be able to perform the essential functions of this position, with or without reasonable accommodations.

ESSENTIAL PHYSICAL FUNCTIONS

(F) Standing

(O) Walking

(F) Sitting

(N) Kneeling

(N) Running

(O) Lifting                                                                             Max Weight: 25 lbs     

(O) Pushing                                                                         Max Weight: 25 lbs   

(O) Pulling                                                                           Max Weight: 25 lbs   

(O) Carrying                                                                        Max Weight: 25 lbs     

(O) Bending

(O) Stooping

(O) Climbing Stairs

(N) Climbing Ladders                                                          Max Height: n/a

(N) Working at a Height Level Above The Floor                  Max Height: n/a

(O) Finger Dexterity

(C) Full Use of Both Hands

(N) Crawling

(N) Balancing

(N) Throwing

(O) Twisting

(O) Reaching                                                                      Max Height: 4 ft

(N) Driving

(O) Working On or With Moving Machinery

(N) Working at Rapid Work Speed

(N) Working in Isolation

(F) Working Around People

(F) Hearing Conversation

(F) Hearing High Acuity

(F) Speaking Clearly

(F) Seeing Near

(F) Seeing Far

(F) Seeing – Depth Perception

(F) Seeing - Color Vision

Other-Describe:

ESSENTIAL MENTAL FUNCTIONS

(C) Writing English

(C) Reading English

(C) Speaking English

(O) Working under Pressure/Stress

(O) Speaking With Guests/Customers

(C) Speaking With Employees

(C) Working with Basic Math Skills

(C) Making Decisions Based On Facts

(C) Making Decisions Based On Data

(C) Making Decisions Based On Personal Judgment

(C) Making Accurate Measurements According To Set Standards

(N) Planning and/or Supervising the Activities Others

ESSENTIAL INTERACTIVE FUNCTIONS

(O) Working under Close Supervision

(F) Working under Minimal Supervision

(F) Working and Interacting With Management in a Professional and Courteous Manner

(C) Working and Interacting With Co-Workers in a Professional and Courteous Manner

(O) Working and Interacting With Guests in a Professional and Courteous Manner

ESSENTIAL ENVIRONMENT FUNCTIONS

(C) Working Inside

(N) Working Outside

(F) Working in a Fast Paced Environment

(N) Exposed To Chemicals Describe:

(N) Exposed To Dust, Fumes, Gases, Describe:

(N) Exposed To Smoke

(N) Exposed To Excessive Noise

(N) Working in Dimly Lit Areas

(N) Working in Sudden Marked Changes of Temperature and Humidity

Other Describe: 

Key

Not Applicable         (N)

Occasional              (O) Under 2 hours

Frequent                 (F) 2 hours to 5 hours

Constant                 (C) more than 5 hours