Accounting Associate

Position Summary:

The Accounting Associate provides day-to-day transactional and administrative support to the accounting department. Reporting to the Accounting Manager, this individual is responsible for high-volume data entry, AR/AP transaction review, credit card processing, customer and vendor follow-up, and the recordkeeping that keeps the accounting cycle moving on schedule. The role is structured as approximately 85% accounting support and 15% office administration.

Accuracy, consistency, and discretion are central to this position. The Accounting Associate works with confidential financial information daily and is expected to follow established internal control procedures without exception. Because the role is on-site, this individual also serves as a first point of contact for deliveries, incoming mail, and occasional visitors; foot traffic is light and is not expected to interrupt the accounting workload. Success requires strong attention to detail, comfort working within an ERP system, professional communication with customers and vendors, and the initiative to follow up on open items without prompting.

Position Responsibilities:

Data Entry & Transaction Processing (Accounting)

•        Enter vendor invoices and expense reports support into NetSuite with correct general ledger account, department, class, and location coding

•        Apply customer payments, record deposits, and assist with clearing unapplied payments and unidentified cash

•        Scan, name, and attach source documents to the appropriate NetSuite records in accordance with department naming and filing conventions

NetSuite Review, Approvals & Processing (Accounting)

•        Review transactions for completeness before advancing them, including coding accuracy, required attachments, and required fields

•        Run and distribute standard saved searches and reports, including accounts receivable aging, open purchase orders, unapproved bills, and pending expense reports

•        Assist with periodic clean-up projects such as reviewing stale purchase orders and correcting misposted or miscoded transactions

Credit Card Processing (Accounting)

•        Collect, verify, and code company credit card receipts and statements, and obtain missing receipts and coding from cardholders

•        Reconcile monthly corporate card statements to submitted expense reports and flag unsupported or out-of-policy charges

Accounts Receivable & Customer Follow-Up (Accounting)

•        Perform first-contact collection outreach on past-due balances following the department's aging cadence, and log all customer communication

•        Research and respond to customer billing inquiries, short payments, and remittance questions

•        Obtain and track customer purchase orders, billing portal submissions, and any other documentation required for payment

Accounts Payable Support (Accounting)

•        Reconcile vendor statements and respond to vendor inquiries regarding invoice and payment status

•        Assist with check runs, ACH and wire payment batches, and distribution of payment remittance advices

Month-End Close & Audit Support (Accounting)

•        Gather bank, credit card, and merchant statements and other documentation required for monthly reconciliations

•        Compile supporting schedules and pull documentation requested by the accounting team during the close process

Office Administration (Approximately 15% of the Role)

•        Receive deliveries, sign for packages, and route them to the appropriate department

•        Prepare outgoing mail and coordinate courier and overnight shipments

•        Meet the occasional visitor to the building

•        Assist with meeting logistics, conference room setup, and occasional department or company events

Cross-Functional Support

•        Serve as a cross-trained backup for other accounting administrative functions during absences and peak periods

•        Perform other duties and special projects as assigned by the Controller and/or Senior Director of Financial Reporting, Tax and Audit

Position Requirements:

•        High school diploma or equivalent is required; an associate's degree or coursework in accounting, business, or a related field is preferred

•        2–4 years of experience in an accounting support, accounts payable/receivable, or administrative role

•        Hands-on experience with an ERP system — NetSuite experience is a strong plus

•        Working knowledge of Excel, including sorting, filtering, basic formulas, and lookup functions

•        Experience processing credit card payments and handling cardholder information in a PCI-compliant manner is preferred

•        Demonstrated accuracy and attention to detail in high-volume data entry

•        Professional written and verbal communication skills, including comfort placing collection and follow-up calls to customers

•        Strong organizational skills and the ability to manage competing priorities and meet recurring deadlines

•        Proven discretion and sound judgment in handling confidential financial information

•        Dependable on-site attendance during core business hours, as the position supports delivery, mail, and front-desk coverage

•        Bilingual English/Spanish is a plus

ADA Requirements:

Travel Requirement:

Travel is not a regular requirement of this position. Occasional local errands, such as bank or post office runs, may be requested. If travel is required beyond this, based on operational demand, you will be notified accordingly so arrangements can be made.

What We’re Looking For:

At Resolve Marine, your attitude matters as much as how good you are at what you do. We look for people to bring their very best, positive attitude and resiliency. We strive to be the best in the industry, but we aspire for the best working culture that our employees can ask for. Our people, whether on our vessels or in the office, always work to look ahead, be mindful of safety, environment and respecting one another because enjoying where you work and who we work with is what delivers success in everything we do.