Document Control Specialist with Technical Writing

Position Summary

The Document Control Specialist is a critical program role responsible for owning the controlled documentation ecosystem across Oracle's data center construction and commissioning turnover program. This individual ensures that every document — from submittals and RFIs to commissioning evidence packages and operational procedures — is version-controlled, properly distributed, and compliant with Oracle standards from first issuance through final handover.

This is not a passive filing role. The right candidate is a proactive technical partner who understands construction and commissioning workflows, can author and revise procedure content, and drives first-pass acceptance at handover by maintaining document quality and traceability throughout the program lifecycle.

Approximately 75% of the role is focused on document control and records management. The remaining 25% supports program-level SOP development by coordinating subject matter experts, drafting and harmonizing procedures across sites, and managing controlled release and revision cycles.

Core Responsibilities

Document Control and Records Management

•    Own and administer the controlled document library across SharePoint, Procore, and CxAlloy — maintaining version control, metadata, distribution lists, and document status throughout all project phases.

•    Manage incoming and outgoing documentation workflows for submittals, RFIs, transmittals, change orders, inspection reports, and as-built drawings.

•    Track document review cycles, ensure timely response and distribution, and maintain an auditable record of all transmittal and approval activity.

•    Coordinate commissioning evidence packages — ensuring test records, punch lists, deficiency logs, and acceptance documentation are complete, properly formatted, and traceable to Oracle's handover requirements.

•    Maintain as-built drawing sets and O&M manual packages, coordinating with engineering and construction teams to capture and incorporate field changes.

•    Enforce document control standards and naming conventions across the project team, providing guidance and correction to subcontractors and vendors who submit non-conforming documentation.

Technical Writing and Procedure Development

•    Author, revise, and format operational procedures including Standard Operating Procedures (SOPs), Method of Procedure (MOPs), and Emergency Operating Procedures (EOPs) in compliance with Oracle documentation standards.

•    Partner with engineers, commissioning leads, and operations personnel to capture technical content accurately and translate it into clear, executable procedure language.

•    Standardize procedure templates and formatting across the program to ensure consistency and compliance with Oracle's controlled document framework.

•    Manage the procedure review and approval cycle — coordinating SME input, consolidating comments, tracking revisions, and ensuring controlled release through the appropriate approval workflow.

Program-Level SOP Coordination

•    Support cross-site SOP harmonization efforts by coordinating with subject matter experts across multiple OCI program locations.

•    Draft and revise program-level procedures that apply across sites, ensuring consistency in language, format, and technical intent.

•    Drive controlled release and update cycles for program-level documentation, managing version control and distribution to all applicable site teams.

•    Identify gaps in procedure coverage and proactively flag areas where new or revised SOPs are needed to support commissioning or operational readiness milestones.

Required Qualifications

•    5 or more years of document control experience on large-scale construction, data center, or mission-critical infrastructure programs.

•    Demonstrated proficiency in SharePoint, Procore, and at least one commissioning management platform such as CxAlloy or Facility Grid.

•    Experience managing controlled documentation through full construction and commissioning lifecycle — from design submittals through final turnover packages.

•    Proven ability to author and revise technical procedures including SOPs, MOPs, and EOPs in a regulated or high-compliance environment.

•    Strong understanding of document control principles including version control, metadata management, transmittal workflows, and audit-ready records management.

•    Ability to work independently in a remote environment and manage multiple competing priorities across a fast-moving construction program.

•    Exceptional attention to detail and a quality-first mindset — understands that documentation accuracy directly impacts commissioning acceptance and operational readiness.

Preferred Qualifications

•    Prior experience supporting data center construction or hyperscale infrastructure programs.

•    Familiarity with Oracle Cloud Infrastructure (OCI) documentation standards or similar hyperscaler documentation frameworks.

•    Experience coordinating documentation across multi-site programs with distributed teams.

•    Background in or exposure to commissioning and energization workflows — understands what commissioning evidence packages require and why traceability matters at handover.

•    Certified Document Control Professional (CDCP) or equivalent credential.

Work Environment

This is a remote-first position. The successful candidate will be comfortable operating independently in a distributed team environment while maintaining the discipline and responsiveness that a high-stakes construction program demands. Approximately 50% travel to the OCI project site in Michigan is expected, with frequency increasing during key commissioning and turnover milestones. Travel is reimbursed separately per program policy.